Administrative Assistant

Requisition ID: 370719

Competition #: SS-24-1296

Position Control #: 880-715321005A207-TBD

Posting End Date: Open Until Filled

City: Portage La Prairie

Site: Southern Health-Santé Sud

Work Location: Home Care Services - Portage la Prairie

Department / Unit: Home Care

Job Stream: Non-Clinical

Union: CUPE

Anticipated Start Date to End Date: To be determined - March 31, 2025

Reason for Term: Term

FTE: 1.0

Anticipated Shift: Days

Daily Hours Worked: 7.75 hour shifts

Salary: As per CUPE Community Collective Agreement

Shared Health leads the planning and coordinates the integration of patient-centred clinical and preventive health services across Manitoba. The organization also delivers some province-wide health services and supports centralized administrative and business functions for Manitoba health organizations.

Position Summary

Reporting to the Director - Home Care, the Administrative Assistant is responsible for the coordination and provision of administrative support to the Home Care Program. This includes working with confidential information, maintaining files, finance functions, clerical functions, office and data management, document production, documentation, communications and other duties as assigned.

The incumbent exercises the appropriate level of initiative and independent judgment in determining work priorities, work methods to be employed and action to be taken on unusual matters. The position functions in a manner that is consistent with the mission, vision and values; and the policies of Southern Health-Santé Sud.

Qualifications

• Graduate of a recognized Administrative Assistant Program or equivalent
• Proficiency in Microsoft Office applications & Outlook
• Minimum two (2) years directly-related administrative assistant experience
• Demonstrated keyboarding speed of 35-40 words per minute
• Demonstrated ability to effectively manage workload by establishing priorities
• Demonstrated knowledge of customer service concepts and practices
• Demonstrated effective oral and written communication skills
• Demonstrated strong interpersonal and effective organizational skills
• Demonstrated ability to work in a team environment along with ability to work independently with minimal supervision in a multi-tasking environment
• Given the cultural diversity of our region, the ability to respect and promote a culturally diverse population is required
• Proficiency of both official languages is essential for target and designated bilingual positions
• Demonstrated ability to meet the physical and mental demands of the job
• Demonstrated ability to respect confidentiality including paper, electronic formats and other mediums
• Good work and attendance record

Conditions of Employment

• Completes and maintains a satisfactory Criminal Record Check, Vulnerable Sector Search, Adult Abuse Registry Check and Child Abuse Registry Check, as appropriate.
• All Health Care workers are required to be immunized as a condition of employment in accordance with Southern Health-Santé Sud policy.
• Requires a valid Class 5 driver’s license, an all-purpose insured vehicle and liability insurance of at least $1,000,000.00

We have a unique ability to work together to make health care better. If you want to make a difference and contribute to supporting the health of your family, friends and neighbours, please apply today.

Interested candidates should select the "Apply" icon below to upload their cover letter, resume and copy of licenses/certification.

This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.

Please note that an employee is not permitted to hold two or more positions in Shared Health that combine to equal more than 1.0 FTE.

Shared Health values and supports employment equity and workplace diversity and encourages all qualified individuals to apply. We thank all applicants but only those selected for an interview will be contacted.

We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.