Front Office Representative

About Us

SphireaPlus is a leading provider of innovative solutions and customer-focused services. We are committed to delivering high-quality products and exceptional customer experiences. As a company dedicated to growth and excellence, we are looking for a Front Office Representative to join our dynamic team and help us maintain our reputation for outstanding service.

Job Description

The Front Office Representative plays a crucial role in ensuring that our office operations run smoothly. This position involves direct interaction with customers and visitors, handling inquiries, scheduling appointments, and providing administrative support to our team. You will be the first point of contact for clients, making it essential that you provide a welcoming, professional, and efficient experience.

Responsibilities

• Greet and assist visitors, clients, and customers as they enter the office
• Answer and direct phone calls, emails, and other communications
• Schedule appointments and manage calendars
• Maintain and update office filing systems and records
• Handle inquiries, providing information and support as needed
• Process incoming and outgoing mail and deliveries
• Assist with office organization and inventory management
• Perform other administrative duties as required by management

Skills & Qualifications

• Excellent communication and interpersonal skills
• Strong organizational and multitasking abilities
• Proficient in Microsoft Office Suite (Word, Excel, Outlook)
• Previous office or administrative experience is an asset
• Ability to work independently and as part of a team
• Attention to detail and a proactive attitude

Benefits

• Competitive salary ($40,000 - $49,000 annually)
• Comprehensive health benefits package
• Paid vacation and sick leave
• Opportunities for professional development and career growth
• Positive and supportive work environment