Office Administrator

Job Title:

Office Administrator

Group Name:

Admin

Location:

Moncton, New Brunswick

Position Overview:

Are you looking to be part of a growing and developing team in an organization that values its people, customers, work, and supply chain? If so, APEX is accepting applications for an Office Administrator in its Admin Group.

This is a full-time, permanent position reporting to the VP of Finance. This role is responsible for a variety of office duties including coordinating and communicating office activities, greeting and screening visitors, answering and referring inbound telephone calls, scheduling appointments, etc. The role will also involve actively supporting members of the corporate team, including administrating company correspondence.

Responsibilities:

• Respond to telephone, e-mail, and in-person inquiries from clients, business partners, and other parties.
• Refer all inquiries to the appropriate individuals, business units, or departments across the organization.
• Take and record telephone, e-mail, or written message for staff members.
• Type forms, letters, reports, and memos as necessary.
• Receive and distribute all forms of paper correspondence.
• Organize, maintain, and coordinate office records and files in their proper locations.
• Where necessary, assist in compiling data for various reports.
• As a front facing of the company present a positive and professional image of the organization to all visitors, suppliers, inquiries, and other interactions.
• Manage inbound/outbound mail, including priority post, packages, courier services, and other correspondence.
• Maintain the reception area in a tidy and presentable manner.
• Accept and monitor inbound shipments as necessary.
• Data entry of payroll hours.
• Preliminary preparation of Accounts Payable invoices for entry by Accounts payable. Includes matching invoices to receiving reports and or usage slips.
• Other administrative tasks that arise from time to time

Qualifications:

• Bilingual (English French) preferred.
• High school diploma or GED, or an acceptable combination of education and experience.
• 3 years of direct work experience in an office administrator capacity.
• Strong knowledge of general office procedures.
• General mathematical skills.
• Ability to apply understanding to carry out instructions in written, verbal, or diagram form.
• Adjusts and is flexible to meet changing work needs and demands.
• Strong knowledge of Microsoft Office products, including e-mail, Word, and Excel.
• Excellent analytical and problem-solving skills.
• Meticulous records maintenance skills.
• Superior telephone manners and strong interpersonal skills.
• Strong written and verbal skills to communicate with all levels of the organization and its executive team.
• Strong customer service orientation.

Please submit your application to our Human Resources Department by:

Email : [email protected]

Fax : 506-857-1594

Mail : 100 Millennium Blvd

Moncton NB E1E 2G8

We thank all applicants for their interest in becoming an APEXer, however only those selected for an interview will be contacted.