Administrative Assistant - CANTRAIN (Research Institute)

Do you want to work for a world-renowned research institute that pushes the boundaries of biomedical science and health research? Right here in Montreal! At the Research Institute of the McGill University Health Centre (RI-MUHC), you can be part of an organization focused on scientific discovery and innovation in patient-centered medicine. Join us today and make a difference!

Job Description

RESEARCH INSTITUTE OF THE MUHC

The Research Institute of the McGill University Health Centre (RI-MUHC) is a world-renowned biomedical and hospital research centre. Located in Montreal, Quebec, the Institute is the research arm of the McGill University Health Centre (MUHC) affiliated with the Faculty of Medicine at McGill University. The RI-MUHC is supported in part by the Fonds de recherche du Québec - Santé (FRQS).

Position Summary

This position reports directly to the National Executive Director and COO and the two National Directors of CANTRAIN.

Role

Under the supervision of the above team of the CANTRAIN

NPI and National Executive Director, the incumbent provides operational and administrative support to the management team.

• Assist the person above in the execution of daily tasks,
• Ensure the efficient functioning of the office.
  
  

General Duties

Support Management In

• Calendar management for the the persons above,
• Organization of travel for CANTRAIN staff and members of standing committees, task forces and work groups,
• Organization of events: meetings and conferences,
• Review of reports, presentations and other necessary documents,
• Manage and address requests for data and/or information from external partners,
• Draft external communication materials,
• Manage incoming and outgoing emails,
• Follow up on files: sorting, filing and archiving in the intranet,
• Verify the modifications implemented on the website,
• Manage the office organization: Booking desks for CANTRAIN employees etc,
• Setting up meeting rooms,
• Order office equipment,
• Assist HR to onboard new staff.
  
  

Website of the organization

https://rimuhc.ca/en

Education / Experience

Education: Diploma of College Studies (DEC)

Field of Study: Office Systems Technology or related field

Work Experience: 2 to 3 years

Professional Membership: ☐ Yes ☒ No

Other Requirements

Technical skills :

• Excellent oral and written skills in French and English,
• Experience with Office 365 suite,
• Experience with Teams,
• Experience with social media: Twitter, Threads, Instagram, LinkedIn.
  
  

Additional information

Status: Temporary Full-Time (35-hour workweek)

Pay Scale: $40,531.40 - $60,824.40, commensurate with education & work experience

Work Shift: 8:00am to 4:00pm (Flexible)

Work Site: 5252 de Maisonneuve

Hybrid: 3 days from home and Tuesday & Wednesday at the office

Why work with us?

• 4-week vacation, 5th week after 5 years,
• Bank of 12 paid days (personal days and days for sickness or family obligations),
• 13 paid statutory holidays,
• Modular group insurance plan (including gender affirmation coverage),
• Telemedicine,
• RREGOP (defined benefit government pension plan),
• Training and professional development opportunities,
• Child Care Centres,
• Corporate Discounts (OPUS + Perkopolis),
• Competitive monthly parking rate,
• Employee Assistance Program,
• Recognition Program,
• Flex work options and much more!
  
  

https://rimuhc.ca/careers

To learn more about our benefits, please visit http://rimuhc.ca/en/compensation-and-benefits

THIS IS NOT A HOSPITAL POSITION.

Equal Opportunity Employment Program

The Research Institute of the McGill University Health Centre hires on the basis of merit and is strongly committed to equity, diversity and inclusion within its community. We welcome applications from all qualified candidates who self-identify as members of racialized groups/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and 2SLGBTQIA+ persons. We also welcome candidates with the skills and knowledge to productively engage with diverse communities. Persons with disabilities who anticipate needing accommodations for any part of the application process may confidentially contact, [email protected]