Administrator

Reports to: Lead Operations Administrator

Employment: FT

Location: Edmonton

About Magna

Magna IV Engineering is a privately-owned electrical engineering and technical field services firm established in 1982 in Edmonton, Alberta. Since this time, Magna IV has grown steadily and now has offices in both North and South America and has completed projects on six continents.

Magna IV is the Canadian leader in the delivery of testing and technical field services to the electrical power system sector and is one of the largest testing and commissioning firms in Canada. We provide a wide range of services relating to power, lighting, and control systems including Engineering, Project Management, Field Testing & Commissioning, Design Build, Equipment Manufacturing, and Maintenance. Our full membership with NETA (International Electrical Testing Association) and various Engineering Associations reflects our commitment to providing quality services.

The growth and success of Magna IV is attributed to our talented teams of Professionals who are committed to delivering superior client service through practical engineering and field services solutions.

Career Opportunity

We have an exciting opportunity for an Administrator in our Edmonton office. Reporting to the Lead Operations Administrator, the successful candidate will be accountable for administrative support in the areas of client project work and general office administration. This role also supports our Technical Field Services Operations and plays a key role in ensuring superior client experiences internally and externally.

Accountabilities

Project Specific Administrative Support

• Logistics Coordination: Travel and onboarding techs in Client Portals
• Manage scheduling needs and reports in FindMyShift
• Assist in preparing TFS Client reports, quotes, construction packages, document review packages, tender packages for the Field Services Team
• Handle internal inquiries requiring investigation and follow-up
• Create, format and edit various files including Microsoft Office and pdf documents
• Upkeep and filing of hard-copy safety and daily-use forms
• Document Control and management of internal policies
• Complete a range of tasks from Client Managers as required
• Customization of employee resumes to highlight specific project skills
  
  

General Office Administrative Support

• Reception - answer, screen and transfer inbound calls and walk-ins to appropriate departments
• Handle incoming and outgoing mail and courier deliveries
• Work on special projects such as developing business processes, procedures, manuals
• Assist new hires with department orientation and on-boarding
• Sourcing, preparing and distributing FR clothing for Technical Field Service staff
• Assist all office Edmonton Technical Field Service staff with administrative duties
• Collaborate with admin team to create efficiencies and best practices
• Provide back up support and vacation coverage to other regional offices
  
  

Required Skills And Qualifications

• 5+ years of administrative experience
• Superior communication skills both oral and written
• Advanced computer experience in Microsoft Windows, Microsoft Office, and PDF creator applications
• Advanced knowledge of databases and ability to mine and analyze data (Excel, SharePoint, Power BI)
• Strong analytical and organizational skills
• Ability to work well in a team environment, developing relationships between multiple organizational areas
• Adaptable and willing to change proactively.
• A positive, “can-do” attitude and client internal and external) focused approach
• Experience working in an Engineering, Field Services, or other professional environment would be an asset
  
  

Benefits Of Working At Magna IV

At Magna IV, we genuinely care about our people and we want to set you up for success with opportunities for career advancement both locally & nationally.

Our employees enjoy a competitive salary and benefits package that includes extensive health & dental coverage, Group RRSP program, social events and much more!

If you value a workplace that promotes accountability, exemplifies client focus and never compromises integrity, then look for a career with us.

We thank all interested applicants; however, only qualified candidates will be contacted.

Magna IV collects and stores the resume you submit. The use and disclosure of the collected information is for the sole purpose of job search and placement activities for Magna IV. The information is subject to Personal Information Protection and Electronic Documents Act. The information will be retained and when disposed of it is done so in a secure manner.