Manager Administrative Services

Halifax Regional Municipality is inviting applications for the permanent, full-time position of Manager Administrative Services in Halifax Regional Fire & Emergency. Halifax Regional Municipality (HRM) is committed to reflecting the community it serves and recognizing Diversity and Inclusion as one of the Municipality’s core values. We have an Employment Equity Policy, and we welcome applications from African Nova Scotians and Other Racially Visible Persons, Women in occupations or positions where they are underrepresented in the workforce, Indigenous/Aboriginal People, Persons with Disabilities and 2SLGBTQ+ Persons. Applicants are encouraged to self-identify on their electronic application.

This is an exciting challenge for a motivated self-starter with a strong administrative background, coupled with political acumen and a commitment to developing others.

Under the direction of the Fire Chief/Executive Director, the Manager, Administrative Services is responsible for planning, organizing, coordinating and directing the activities for Halifax Regional Fire & Emergency (HRFE) in the areas of Administration Services. This includes providing leadership and supervision to Administrative Services and HRFE Finance personnel, and staff preparing grant applications and agreements on behalf of HRFE.

The Manager, Administrative Services leads personnel through integrity, credibility and by example in a manner that supports and promotes the mission, vision and values of HRFE. They are a key member of the HRFE Fire Strategic Management Team (FST). On behalf of the Fire Chief, this position provides coaching and advice to all members of HRFE management, particularly in the interpretation and direction of HRM corporate policies and processes, administrative collective agreements.

For a detailed list of duties and responsibilities, please email [email protected] referencing the competition BR number and position title.

QUALIFICATIONS

Education and Experience:

• Post secondary credentials with a major concentration in Business Studies, Public Administration, Office Administration or a related field.
• Must have minimum seven (7) years’ experience in a senior administrative position.
• Must have minimum two (2) years’ experience in people management or developing others.
• Requirement to obtain Incident Command System (ICS) – level 200 within six months of hire.
• Valid Nova Scotia driver’s license is required.
• Experience working in a unionized environment is considered an asset.
• Graduation from HRM’s Aspiring Leader’s Program is considered an asset, and completion of the program is equivalent to one year of leadership experience.
• Demonstrated financial and political acumen an asset. Candidates are encouraged to outline these assets in their electronic applications.

An equivalent combination of education and experience may be considered. Applicants relying on education and experience equivalencies must clearly demonstrate such equivalencies in their application.

Technical / Job Specific Knowledge and Abilities:

• Knowledge of the principles of management.
• Knowledge of customer service principles.
• Knowledge of HRM’s Financial management processing including procurement, financial planning, projections and accounts payable/receivable.
• Ability to prepare and present reports.
• Excellent verbal and written communication skills.
• Knowledge of the operating and capital budgeting processes.
• Must have strong results orientation and a track record of execution with well-developed project management capabilities.
• Knowledge of municipal government and its services, including the governance structure for Council and Committees.
• Knowledge of the Municipality’s corporate structure, its business units and functions, procedures, and the inter-dependencies/relationships between Corporate & Customer Services and the other business units in HRM.
• Familiarity with the Council report process.
• Proficiency in the use of computer applications (Microsoft Office Suite).
• Thorough knowledge of current administrative/office management practices and procedures, including the establishment and maintenance of filing systems, information management systems, and human resource systems.
• Excellent organizational skills with proven abilities to prioritize competing demands and timelines to accomplish tasks.
• Above average attention to detail and a high level of accuracy.
• Effective written communication and interpersonal skills.
• Knowledge of administrative practices and procedures.
• Knowledge of the geography of HRM.
• Knowledge of records management.
• Knowledge of Human Resource principles and practices.
• General knowledge of theory and practice of fire suppression.
• General knowledge of firefighting equipment and tools for fire suppression.
• General knowledge of the deployment of personnel and equipment to emergency and fire situations.
• General knowledge of the HRM Fire and Emergency volunteer structure and understanding of the issues concerning and requirements of the volunteer sector.
• General knowledge of fire prevention including inspection, investigation and code enforcement.
• Practical knowledge of Collective Agreements in place (IAFF/NSGEU) and their administration.

Security Clearance Requirements: Applicants may be required to complete an employment security screening check.

Please note – Testing may be conducted as a component of the selection process to assess technical and job specific knowledge. Candidates who are invited for testing may be tested in a group setting scheduled at the employer's discretion.

COMPETENCIES: Valuing Diversity, Analytical Thinking, Communication, Conflict Management, Customer Service, Managing Change, Networking/Relationship Building, Organizational Awareness, Values & Ethics, Visioning, Strategic Thinking & Innovation

WORK STATUS: Permanent, full-time

HOURS OF WORK: Monday to Friday, 35 hours per week; flexibility required based on operational requirements.

SALARY: NU7 on the non-union salary scale; $82,080-$106,220. Salary to be commensurate with experience.

WORK LOCATION: 40 Alderney Drive, Dartmouth; there is also a requirement to occasionally attend work events at various locations throughout HRM.

CLOSING DATE: Applications will be received up to 11:59 PM on Tuesday, December 3, 2024.

Please note: We thank all applicants for their interest in this position. Only those applicants selected for interview/testing will be contacted.

During the recruitment process, applicants have the right to request an accommodation. Applicants invited to participate in an assessment process (such as an interview or testing) and who require accommodation, should discuss their needs with the Recruiter when invited to the assessment process.

(position # 78639747)