* Associate Programme (CAEP), ENV

The Organizational Setting

The Environmental Standards (ENS) Section in the Air Transport Bureau is one of sections charged with delivering results with respect to ICAO's Strategic Objective - Environmental Protection. The Section is responsible for the development of Standards and Recommended Practices (SARPs), conducting quantitative studies and assessment of environmental benefits, and providing guidance on aircraft noise and aircraft engine emissions (local air quality). The Section maintains all volumes of Annex 16 - Environmental Protection and databases on aircraft noise and aircraft engine emissions, and in cooperation with the Aviation Data and Analysis Section, contributes to collecting and compiling various environmental aviation statistics including fuel consumption data. It also provides support to the Assembly, the Council, the Air Navigation Commission (ANC), and the Committee on Aviation Environmental Protection (CAEP).

The incumbent reports directly to the Chief, Environmental Standards (C/ES) from whom s/he seeks appropriate direction and advice on how to assist C/ES with activities related to the Committee on Aviation Environmental Protection (CAEP). S/he is to work with the guidance of Technical Officers and colleagues on tasks that have been assigned. S/he is to work with the Technical Officers in charge of the Working Groups of CAEP. It is expected that the incumbent will be able to work independently on tasks assigned. This post requires extensive coordination with the Climate Change Section and with the Deputy Director, Environment.

Major Duties and Responsibilities

Function 1 (incl. Expected Results)

Ensures The Efficiency And Effectiveness Of The Environmental Standards Section In Terms Of The Administrative Procedures, Including Those Related To The Committee On Aviation Environmental Protection (CAEP), achieving Results Such As:

• Consolidate input/information for and assist in the preparation and revision of working papers, reports, presentations and other documents for completeness, accuracy, grammatical correctness and editorial standards.
• Assist C/ES in the preparation of amendments to ICAO environment-related documents and working papers for the CAEP and any other bodies.
• Create and submit job requisitions for translation through the Electronic Documents and Enquiry Network system.
• Monitor, consolidate and report on the replies from States and international organizations to State Letters originated by the Section.
  
  

Function 2 (incl. Expected Results)

Processes documents related to working groups, task groups, and meeting documentation, including publications, achieving results such as:

• Assist in the preparation of all meeting-related documentation and correspondence.
• Assist in uploading and maintaining information on the different ENV websites.
• Maintain and update regularly ENV database on CAEP membership, meetings and activities.
• Verify the accreditation of members and advisers to meetings.
• Extraction of up-to-date reports on participants lists and accreditation lists.
• Prepare updated CAEP membership, attendance lists and appropriate badges for meetings, in an accurate and timely manner.
  
  

Function 3 (incl. Expected Results)

Handles correspondence in terms of drafting, processing and follow-up and provides administrative support, achieving results such as:

• Provide administrative support to C/ES, as well as Deputy Director, Environment and the Technical Officers, to meet high priority deadlines of the Section, and more specifically to CAEP.
• Ensure proper administrative procedures are followed in accordance with corresponding ICAO rules, regulations and policies.
• Screen, coordinate and schedule efficiently meeting requests with the Section; maintain electronic calendars; receive visitors.
  
  

Function 4

Qualifications And Experience

Performs other related duties, as assigned.

Education

Essential

Secondary education.

Desirable

Additional training or certification in office administration.

Professional experience

Essential

• At least a minimum of one year experience in administrative work.
• Experience in office automation techniques for text processing and contemporary software including loading files on a web environment.
• Proven experience in managing and maintaining filing systems.
  
  

Desirable

• At least a minimum of two years of work experience which should have been with the Organization, an international organization or a government.
• Experience in ICAO’s structure and of its correspondence and filing procedures.
  
  

Languages

Essential

Fluent reading, writing and speaking abilities in English and a working knowledge of French.

Desirable

Knowledge of any other languages of the Organization (Arabic, Chinese, Russian, Spanish).

Competencies

Professionalism: The ability to keep detailed and accurate records and take required follow-up actions. General knowledge of ICAO structure and functions. Good knowledge of administrative procedures, as well as office automation applications and maintenance of records; good knowledge of MS Office. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; Ability to work under pressure and remain calm in stressful situations.

Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify and exhibits interest in having two-way communication; tailors’ language, tone, style, and format to match the audience; demonstrates openness in sharing information and keeping people informed.

Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Client Orientation: Considers all those to whom services are provided to be “clients ” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients’ needs and

matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Conditions of Employment

It should be noted that this consultancy is to be filled for an initial period from 6 months to 11 months with a possibility of extension

Please note that the daily rate for this position is CAD 189$.

How To Apply

Interested candidates must complete an on-line application form. To apply, please visit ICAO's e-Recruitment website at: ICAO Career Website

Notice to Candidates

ICAO does NOT charge any fees or request money from candidates at any stage of the selection process, nor does it concern itself with bank account details of applicants. Requests of this nature allegedly made on behalf of ICAO are fraudulent and should be disregarded.