Document Control Representative

Job Description

We are currently searching for a Document Control Representative in our Calgary office.

The successful candidate will assist project delivery teams with the preparation, maintenance, and tracking of documents and workflow deadlines that are part of complex projects. As the ideal candidate, you are an excellent communicator with effective organizational skills, who is capable of efficiently managing multiple tasks while meeting critical deadlines. Your abilities will be strengthened through your exposure to a variety of projects and clients. The position will also provide you with autonomy as you will be required to complete tasks with minimal supervision.

What we offer:

• A flexible work environment that allows for a combination of working from home and in the office.
• Competitive salary and benefits, including a fitness allowance, company-matching pension program, and a parental leave top-up program.
• Ongoing support for your growth and development, including a formal Professional Development program, mentoring programs, training opportunities, professional designation support and a Young Professionals Group.
• An active Social Club that promotes social activities in and outside the office.
• An office that is walking distance from Crowfoot Train Station.
  
  
  

Job Requirements

What you will bring:

• A Diploma in Office Administration or equivalent.
• 2+ years of relevant experience in document control.
• Proficiency in the MS Office software suite, including advanced Excel skills (for example, the ability to use pivot tables, hyperlinks, and advanced formulas).
• Ability to work under tight deadlines.
• Demonstrated attention to detail.
• Excellent organizational and time management skills.
• Strong written and oral communication abilities.
• The desire and ability to organize data.
• Ability to identify efficiencies and streamline processes.
• Tracking workflows and reporting the status proactively to the team.
• Ensuring that documents and drawings are reviewed and updated in in a timely manner.
• Checking revision control and confirming company procedures are being followed.
• Archiving documents and drawings.
• Experience in the engineering consulting industry is an asset.
• Knowledge and understanding of civil construction is an asset.
• Knowledge of scheduling software is an asset.
• Knowledge and experience with SharePoint is an asset.
• Knowledge and experience with Procore is an asset.
• Experience with other project management-based working platforms is an asset (for example, Projectwise, Aconex).