Office Assistant - SCBScN Program

Competition Number P16112
Posting Title Office Assistant - SCBScN Program
Classification Band 5
Location Saskatchewan Polytechnic Regina Campus
Other Location(s) Saskatchewan Polytechnic Regina Campus
Building Regina Campus, Parkway Building
Other Building
Date Posted 11/28/2024
Closing Date 12/09/2024
JIQ # 30074
Start Date 01/06/2025
End Date
Open Until Filled No
Ongoing Yes
Category of work Full Time
Bargaining Unit Professional Services
Hours of Work Regulated 36 hours (5/4 work pattern)
Salary Range $1,834.50 to $2,192.69 bi-weekly
Temporary Market Stipend
Incumbent
Total Assigned days (AC) / Total Hours per biweekly pay 72 hours bi-weekly
Posting Status Open Saskatchewan Polytechnic considers the diversity of our workforce to be one our leading strengths and greatest assets. Our employee diversity enhances our ability to meet the needs of an increasingly diverse student population. Currently, approximately 20% of our students are Indigenous. A continued emphasis on the development of a representative workforce is one of Sask Polytech’s strategic priorities and, as an organization, we are making significant efforts to attract and retain Indigenous employees

Job Duties/Qualifications, Skills and Abilities(QSA)

Job Duties

Job Duties

• Manage a comprehensive system for receiving and tracking large amounts of student data using a specialized data base program.
• Manage processes to ensure safe access of SCBScN students and faculty to practice education facilities (hospitals, community agencies, schools, etc)
• Provide detailed and accurate information to students, faculty, and practice education sites (hospitals, community agencies, schools, etc) regarding student certification requirements for practice education.
• Research and retrieve information to compile reports related to practice education risk management
• Develop, implement, evaluate, and maintain processes for student risk management including scheduling and tracking sessions and identifying non-compliance as appropriate.
• Provide general program administrative support as required
• Provide support to meetings as required, including distributing agendas and recording minutes.
• Respond to inquiries from general public, students and faculty as required.

QUALIFICATIONS, SKILLS, ABILITIES AND EXPERIENCE

Specific Accountabilities
Duties
Required Qualifications, Skills and Abilities (QSA) 1. Grade 12 plus an Office Administration certificate or an equivalent combination of training and experience, which must include training and/or experience in minute taking.
2. Two years recent and relevant experience performing administrative and clerical work.
3. Training and/or experience at the intermediate level in the use of common software packages, i.e. MS Office Suite.
4. Knowledge of common office procedures.
5. Effective interpersonal skills.
6. Effective communication skills.
7. Effective organizational skills.
8. Effective proofreading skills.
9. Ability to work independently under generalized supervision.
10. Demonstrates valuing diversity
Desired QSA