Business Manager - Schools

Mission

The Calgary Board of Education (CBE) is the largest school board in western Canada with over 140,000 students and 16,000 employees. Our mission: Each student, in keeping with their individual abilities and gifts, will complete high school with a foundation of learning necessary to thrive in life, work and continued learning. We pride ourselves in the values we hold. Students come first. Learning is our central purpose. Public education serves the common good. The CBE encourages an inclusive and equitable workplace, which supports our diverse student and employee community. We encourage all applicants to join our dynamic, diverse, and collaborative culture and welcome applications from all qualified individuals.

When you apply to the CBE, you can feel good about serving our future leaders and contributing to student success.

Support Staff Temporary Roster

CBE Human Resources manages a roster of contingent casual on-call workers who temporarily replace staff absences or work on short-term projects. Work assignments may be scheduled in advance or the morning of the assignment. Roster staff enjoy the flexibility of working in schools and departments full-time or part-time with a minimum of two days availability per week. If you are looking to work casually or if you would like to gain experience to move into a regular position, the Support Staff Casual Roster may be the opportunity you are looking for.

We are looking for reliable, self-motivated individuals to join our casual roster team as on-call Business Managers - Schools. This position reports to the Principal while managing all the financial transactions of a school.

By joining the CBE as a casual Business Manager, you will enjoy:

• A great work environment with an organization that makes a difference in the lives of students every day.
• Salary Range: Grade F, $30.01-$39.38 per hour plus 6% vacation pay
• Opportunity to advance your career

Position Description

Accountability

• Serving as the school financial manager, offering advice in the establishment and implementation of effective strategic business plans relating to budget development and administration.
• Providing expertise in establishing and maintaining business processes that achieve consistencies, efficiencies and effectiveness in the workflow.
• Assisting the Principal in the optimum use of financial resources.
• Ensuring the accurate maintenance of financial records and the proper receipt, recording and depositing of all cash and other negotiable items.
• Working in accordance with CBE administrative regulations and practices.
• Assigning work and providing direction to other support staff, as required.
• Supporting an effective and positive learning environment for CBE students.
• Interacting positively with staff, parents, students, and suppliers, and modeling and encouraging appropriate and positive behavior.

Major Responsibilities

Managing the school financial records and coordinating the preparation of the annual budget:

• Coordinates the preparation of the school budget, provides pertinent financial data to stakeholders, and makes recommendations concerning the setting of budget priorities.
• Ensures the timely and accurate preparation of journal entries and budget transfers.
• Monitors spending and provides reports to administration, making recommendations with respect to increased efficiencies.
• Ensures the accuracy and timeliness of monthly financial reports, preparing adjustments as required.
• Ensures the accurate maintenance of records of school/project expenditures and revenues for decentralized and school generated funds.
• Makes recommendations concerning procedures for school opening and closing.

Managing the receipt, recording and depositing all cash and other negotiable items:

• Manages the intake of funds from cash, cheque and credit cards; issues receipts, prepares and processes bank deposits.
• Performs bank reconciliations in a timely manner, and ensures that deposits are recorded accurately in the appropriate general ledger accounts.
• Monitors bank account levels and manages school investments.
• Manages petty cash funds, disburses cash, and issues cheques in payment of expenditures.
• Responsible for the collection of accounts and NSF cheques.
• Coordinates text book rentals and the collection/refunding of school fees, oversees the assignment of locks and lockers, manages the inventory of Purchase Cards (PC’s), distribution of keys, bus passes, parking assignments, and other related items.

Managing the procurement, distribution and receipt of goods and services:

• Prepares purchase requisitions and disbursement vouchers for supplies, equipment and services, and ensures the accurate maintenance of files of requisitions and purchase orders.
• Oversees the receipt, verification and distribution of incoming supplies and equipment and verification of suppliers’ invoices for payment.
• Maintains inventory of equipment and makes recommendations for repair/replacement, and surpluses equipment as required.
• Prepares directives to invoice for services related to projects and memoranda of understanding and student accounts.

Assigning work and providing direction to other support staff, as required.

Advising school administration with respect to CBE administrative regulations and practices as they pertain to finances and purchasing.

Qualifications

Education and Experience:

• Completion of a two-year post-secondary program in accounting.
• Two years of progressively more responsible and related experience including the analysis, summary, and interpretation of financial information, preferably in a complex, service-oriented work environment.

Demonstrated Skills and Competencies:

• Demonstrated experience with accounting and management software is required.
• Must possess demonstrated integrity and trustworthiness. The ability to work in a collaborative work environment, to multi-task, and the ability to work independently is required.
• Must be able to relate positively to students, staff, parents, and suppliers.
• Excellent organizational skills are required.
• Personal suitability.

Conditions of Employment

Police Information Clearance: Applicants new to the Calgary Board of Education must complete and pass a police information clearance before employment is confirmed.

Be Part of Our Success

A career with the CBE offers incredible opportunities, rewards, and supports.