Accounts Payable Specialist

The Accounts Payable Specialist will perform accounting and clerical tasks related to the efficient maintenance and processing of accounts payable transactions in accordance with Company policies. Correspond appropriately with both vendors and associates. Maintain a customer service attitude to both internal and external customers.

Duties And Responsibilities

• Review, verify, and process vendor invoices and ensure timely payments.
• Accurately enter and maintain invoice data, purchase orders, and payment details in the accounting system.
• Perform three-way matching of purchase orders, receiving reports, and invoices.
• Respond to vendor inquiries, resolve discrepancies, and ensure prompt resolution of payment issues.
• Reconcile monthly statements from vendors and ensure all accounts are balanced.
• Generate regular reports on accounts payable status, outstanding payments, and discrepancies.
• Work closely with purchasing and receiving departments to resolve issues and ensure accurate payments.
• Assist with internal and external audits by providing required documentation and explanations.
• Manage the monthly, quarterly, and year-end closing processes, including accruals.
• Review GRIR for variance and vendor invoices not received.
• Adhere to company protocols for vendor onboarding and setup in the ERP system.
• Actively liaise with vendors regarding activation of early payment discounts.
• Ensure adherence to company policies, accounting principles, and relevant regulations.
• Maintain organized and complete financial files, records, and documentation.
• Switchboard and daily mail management.
• Monitor and order office supplies, ensuring that all necessary items are in stock.
• Ad-hoc financial reporting and projects as required by Corporate Finance.
• Performs all other duties as assigned.
  
  

Minimum Job Requirements

Education/Certifications and Experience:

• High school diploma or GED; Post-Secondary Degree in Accounting or a related field, is a plus.
• At least 2 years of experience in accounts payable or a similar role in an accounting or finance department.
  
  

Knowledge, Skills, And Abilities

• Proficient use of computers, Microsoft Office (Word, Excel, PowerPoint, OneNote), and other related applications or software.
• Excellent written and verbal communication skills, with a focus on customer service and vendor relations.
• Strong attention to detail, ability to prioritize tasks, and maintain accuracy in a fast-paced environment.
• Capable of handling multiple tasks, including general office duties, while meeting deadlines.
• Experience in resolving invoice discrepancies and handling payment issues with minimal supervision.
  
  

Supervisory Responsibilities

• N/A
  
  

Working Conditions And Physical Effort

• Typical work in office environment.
• Must be able to lift up and carry 15 pounds at times.
• Prolonged periods of sitting at a desk and using a computer that may require repetitive tasks, such as data entry and report generation.
  
  

Expectations

• Will demonstrate, promote, and exemplify the Company’s Core Values in People, Quality, and Growth.
  
  

We are proud to offer competitive compensation and benefit programs that include extended health, dental, pension plan, employee assistance program, wellness programs, life insurance, accidental death & dismemberment insurance, disability insurance, paramedical services, employee referral program, paid time off, and more!

About

For additional information about our company, go to www.chg.com.

Nous sommes fiers d'offrir une rémunération concurrentielle et des programmes d'avantages sociaux qui comprennent l'assurance-maladie complémentaire, l'assurance dentaire, le régime de retraite, le programme d'aide aux employés, les programmes de bien-être, l'assurance-vie, l'assurance en cas de décès ou de mutilation par accident, l'assurance-invalidité, les services paramédicaux, le programme de recommandation des employés, les congés payés, et plus encore !

Pour plus d'informations sur notre entreprise, rendez-vous sur www.chg.com.