Senior Administrative Assistant

Our client is hiring a Senior Administrative Assistant to support their busy Langley office. The Senior Administrative Assistant will support office operations, provide Board support, manage travel and contribute to communications. It’s a diverse position, a unionized role and comes with an excellent total compensation package in a collaborative working environment.

About Our Client:
Our client has been a leader in their industry for many years. The Senior Administrative Assistant will work closely with leadership, support the Board of Directors, and join a progressive, growing organization. This organization believes in career development and there are lots of opportunities for professional growth.

About the Opportunity:
The Senior Administrative Assistant is responsible for managing and supporting the administration of the organizations’ operations and provides board support including meeting coordination, scheduling, minutes and action items. Supporting communications and multiple executives make this a diverse role to step into.

About the Position:

• Office operations - greeting guests, managing office equipment, couriers, catering.
• Board support - scheduling and coordinating meetings, meeting minutes and distribution, travel arrangements and expenses.
• Communications and media - drafting various communications for internal and external stakeholders and media.
• Governance support, research and data collection.
• Manages database, updates webpage and media.
• Assists with invoicing and general data entry.
• General administration and projects as required.

Requirements:

• Post secondary degree or diploma in business or related field is required.
• 4+ years of administration experience is required.
• Prior government or in a regulatory industry is preferred.
• Excellent communication skills, able to produce high level communications for public distribution.
• Prior experience working with and supporting a Board of Directors.
• Strong attention to details.
• Must be able to manage time and effectively communicate and set expectations.
• Prior experience reporting to multiple executives is desired.
• High level travel planning and meeting coordination is desired.
• Knowledge of governance and experience in a federally regulated industry is an asset.
• A professional, collaborative approach to problem-solving.
• Intermediate – Advanced MS Office and Adobe Pro skills – testing will be involved.
• Must be able to pass background checks and provide professional references.

Compensation:

• Union salary, hourly rate begins at $34.51.
• Excellent employer paid benefits, 6 sick days and 3 weeks vacation to start.
• Onsite parking and gym. Pension plan and the opportunity for flex days program.
  
  

David Aplin & Associates Inc., operating as Aplin, and its associated brands, CompuStaff and Impact Recruitment, is an award-winning employment agency connecting diverse, top-tier talent with exceptional organizations across North America. We welcome applicants from all backgrounds and charge no fees to apply or engage with our recruiters. Our clients partner with us to help expand and diversify their teams. Please note that all applicants must be legally entitled to work in Canada, including holding any necessary work permits.