Facility Coordinator

ESFM is the corporate Integrated Facilities Management (IFM) division of Compass Group Canada operating in the business & industry sector. Along with providing IFM services to the Canadian Headquarters of several multi-national businesses, ESFM’s list of clients include household names in the Telecommunications, Entertainment, Pharmaceutical, Gas & Oil, Food Processing and Automotive markets.

ESFM self-performs 80% of all IFM solutions provided to clients. This model creates a consistent hospitality experience for our clients, resulting in higher engagement and productivity from their employees.

Job Summary

Now, if you were to come on board as our Facility Coordinator, we’d ask you to do the following for us:

• Take on responsibility for site Facilities tasks, requests and issues, and be a main point of contact for employees, visitors, vendors, contractors, and the landlord’s representatives.
• Work closely with and oversee vendors, contractors and landlord representatives in the successful execution of cleaning, maintenance and repair requests on building systems, furniture, and office equipment.
• Ensure a high standard of office appearance is maintained in the areas and that all policies and processes are followed.
• Perform frequent facility and security inspections including documenting findings and tracking issues through resolution.
• Carry out back-up reception duties such as daily mail, booking boardrooms, answering phones and greeting clients.
• Be on-call for possible after-hour site emergencies; available for after-hour scheduled maintenance and repair of various equipment and systems.
• Onboard new hires.
• Process invoices and ensure proper cost center coding.
• Manage Facility Computerized Maintenance Management System (CMMS) WO system.
• Track and report workspace assignments and conference room usage; manage and update space utilization program.
• Maintain the emergency and evacuation programs including Emergency Response Teams and site crisis management.

Think you have what it takes to be a Facility Coordinator? We’re committed to hiring the best talent for the role. Here’s how we’ll know you’ll be successful in the role.

• Minimum of one-year front-line customer-service experience, plus overseeing the maintenance and repair of building systems and office equipment or an equivalent combination of experience and training that provides the required knowledge, skills and abilities in a demanding, fast-paced environment.
• Post-secondary education
• Excellent interpersonal and communication skills (verbal and written)
• Proficient in Microsoft Office

Compass Group Canada is committed to nurturing a diverse workforce representative of the communities within which we operate. We encourage and are pleased to consider all qualified candidates, without regard to race, colour, citizenship, religion, sex, marital / family status, sexual orientation, gender identity, aboriginal status, age, disability or persons who may require an accommodation, to apply.

For accommodation requests during the hiring process, please contact [email protected] for further information.