Executive Assistant/Corporate Secretary

About Decisive Dividend Corporation:

Decisive Dividend Corporation is an acquisition-oriented company focused on identifying and growing opportunities in manufacturing. Our purpose is to be the preferred partner for legacy-minded business owners, while ensuring the long-term success of the companies we acquire. We follow a disciplined acquisition strategy, support our businesses to reach their full potential, and are committed to preserving the legacies of the companies we invest in.

Job Opportunity: Executive Assistant/Corporate Secretary at Decisive Dividend Corporation

Are you an organized, detail-oriented professional with a passion for corporate governance and executive support? Decisive Dividend Corporation is seeking an experienced Executive Assistant/Corporate Secretary to join our team and play a key role in supporting our corporate governance, executive operations, and communications functions.

Location: Kelowna, BC

Key Responsibilities:

Corporate Secretary Responsibilities:

• Coordinate and manage all aspects of Board and Committee meetings.
• Prepare and distribute board meeting agendas, minutes, and documents.
• Take minutes at all Board and Committee meetings.
• Maintain corporate records, including minutes, bylaws, and resolutions.
• Ensure compliance with legal and regulatory corporate governance requirements.
• Facilitate communication between the board of directors and executive management.
• Assist in preparing and filing corporate documents with regulatory bodies.
• Support the Board of Directors in fulfilling their fiduciary responsibilities.
• Coordinate the Annual General Meeting.
• Maintain a high level of confidentiality.

Office Manager & Executive Administrative Support:

• Oversee the daily operations of the office, ensuring efficient workflows and office maintenance.
• Provide administrative support to executives, including calendar management, meeting coordination, and travel arrangements.
• Ensure the office environment is well-maintained, including managing supplies and coordinating with service providers.

Communications:

• Manage internal and external communications to ensure consistent messaging.
• Oversee the creation of marketing materials, such as brochures, press releases, and social media content.
• Assist in planning and executing promotional events and campaigns.
• Build relationships with media contacts and manage public relations efforts.
• Oversee the design, layout, and usability of the corporate website.

Qualifications:

• Proven experience supporting senior executives in a professional setting.
• Experience in legal, paralegal, or corporate secretarial roles is a strong asset.
• Excellent organizational, time management, and communication skills.
• Ability to handle confidential information with discretion.
• Proficient in MS Office Suite and other office software.
• Strong interpersonal skills and the ability to interact with high-ranking individuals.
• Knowledge of corporate governance and regulatory compliance.
• Experience in marketing and communications is an asset.
• Ability to manage multiple projects and deadlines in a fast-paced environment.

What We Offer:

• A dynamic, collaborative, and fast-paced work environment.
• Competitive salary and benefits package (range of 60,000-67,000)
• Opportunities for professional development and hands-on experience in corporate governance and executive operations.

Join Us: If you're a proactive and adaptable professional looking to make a significant impact in a growing, acquisition-focused company, Decisive Dividend Corporation is the place for you. Apply today and contribute to our continued success!