Private Wealth Administrative Assistant

As a co-op/intern student at BMO, you will have the opportunity to be heard, keep growing and make a difference. You will be part of our campus program gaining the skills and knowledge needed for roles similar to the description listed below.

Our student experience integrates you to the BMO team from day one by adding value in the work you do. You will have the opportunity to participate in programs such as the Women in Technology Mentorship Program, BMO First Friend peer assignment, BMO Social Squad student-led activities, BMO Academy corporate learning platform, and access to various Employee Resource Groups to further develop your network within BMO.

Application Process

Note: Only students currently enrolled in an academic program and returning to their studies will be considered for Co-op/Internship opportunities. Students who recently graduated are invited to apply to our New Grad opportunities available at https://jobs.bmo.com/ca/en/new-grad.

To apply for this opportunity, please submit your cover letter, resume, and an unofficial copy of your academic transcript. By applying for this general posting, you will be considered for various student opportunities across multiple locations. If you are selected to move forward, you will receive additional information.

The role involves performing administrative and clerical tasks, financial and human resources administration, and providing professional support to one or more Managers and their direct reports. The role ensures all administrative and operational processes and control standards are followed while seeking to determine, develop, and implement improvement opportunities, contributing to the effective and efficient operation of the business group.

Key Responsibilities

• Leads or participates in planning, coordinating, and implementing department events.
• Provides specialized and professional support to an executive and their senior managers within a large and diverse department or business group.
• Manages and monitors calendars and upcoming events. Dispatches meeting invitations, books meeting rooms, and arranges for resources for smooth and efficient meeting facilitation.
• Develops and maintains a filing system; ensures business and operational reports and documentation are readily available.
• Supports the development of tailored messaging, including writing, editing, and distributing communications (e.g., correspondence, presentations, policies & procedures).
• Dispatches outgoing communications; answers central phone line, resolving or escalating inquiries.
• Processes invoices for payment adhering to documented processes and vendor agreements.
• Prepares and logs departmental expense claims and reports; tracks expenses to ensure they stay within budget.
• Makes travel arrangements as needed.
• Liaises with internal business units and external vendors, participating in local coordination and implementation of premises and building-related matters.
• Maintains supplies inventory by checking stock levels, placing and expediting orders for supplies.
• Ensures vacation and absence scheduling is documented and managed consistently across employees in the group.
• Coordinates training requirements for staff (research, booking, cancellations, confirmations).
• Collaborates with internal and external stakeholders to deliver on business objectives.
• Organizes work information to ensure accuracy and completeness.
• Completes complex tasks within given rules/limits.
• Analyzes issues and determines next steps; escalates as required.

Qualifications

• Typically 1 – 2 years of experience in an administrative/professional support function and a post-secondary degree in a related field desirable.
• Basic specialized knowledge.
• Good verbal & written communication skills.
• Good organization skills.
• Good collaboration & team skills.
• Good analytical and problem-solving skills.

Salary and Benefits

Salary: $35,000.00 - $52,000.00

Pay Type: Salaried

The salary range represents BMO Financial Group’s pay range and type. Salaries will vary based on factors such as location, skills, experience, education, and role qualifications. BMO offers a total compensation package that may include performance-based incentives, discretionary bonuses, and benefits like health insurance, tuition reimbursement, and retirement savings plans. Visit https://jobs.bmo.com/global/en/Total-Rewards for details.

About Us

At BMO, we are driven by a shared Purpose: Boldly Grow the Good in business and life. We aim to create lasting, positive change for our customers, communities, and people. We strive to help you make an impact from day one – for yourself and our customers. We provide tools and resources to reach new milestones. For more, visit https://jobs.bmo.com/ca/en.