Document Processor

OUR PURPOSE

Be part of the Future of Environmental Solutions.

At Montrose Environmental we help protect the air we breathe, the water we drink, and the soil that feeds us. Our teammates collaborate across services, disciplines, and geographies to solve environmental challenges together – motivated to do better for our clients, each other, and the communities where we live and work. We deliver responsive, locally connected, and scalable solutions to help our clients achieve their ambitious goals for a more sustainable and resilient future.

WHO WE ARE

Montrose is a leading environmental solutions company focused on supporting commercial and government organizations as they deal with the challenges of today and prepare for what’s coming tomorrow. In Canada, we are one of the leading providers of environmental consulting and engineering services and part of a global network of teammates across 100+ locations around the world.

OUR COMMITMENT TO DIVERSITY, EQUITY AND INCLUSION
Our team is made up of diverse people working collaboratively towards common goals. We value the contributions and perspectives of all employees and are committed to equity and diversity initiatives to create a feeling of belonging for all of our people. When we are inclusive and diverse in a way that reflects the broader world we serve, we are able to draw from a wider community of excellence within the regions we operate.

Responsibilities

• Edit and format documents, making them presentable for internal and external clients
• Work in a fast-paced, collaborative environment
• Have autonomy and the opportunity to interact and work with a community of technical experts from other Montrose regions
• Partner with extensive, long-standing clients such as municipal governments, conservation authorities, academia, and private industry
• Join a well-respected environmental consulting company engaged in interesting, dynamic work

As a Project Assistant you will join our Ontario offices (hybrid-remote opportunities available) as part of our Project Services team. The successful applicant will be involved in a broad range of projects with responsibilities as follows:

• Proofread, copy edit, format, compile, and deliver technical documents including proposals, work plans, letter reports, formal reports, and corporate documents
• Support multiple team members and projects with document processing needs
• Manage and meet deadlines of a high-volume workload
• Maintain accurate and up-to-date project files
• Maintain active communication with authors, project managers, and technical personnel
• Update Montrose and client project systems and databases (e.g., Workload Management System)
• Coordinate project data deliverables (including mapping, data, and reporting requests)
• Build relationships with the team
• Prepare custom templates and style sheets to meet clients’ and Montrose standards
• Print and bind documents, and prepare CDs, USBs flash drives, or upload documents to extranet sites or client systems
• Actively participate in maintaining Montrose's strong safety culture, prioritizing health & safety
• Flexible availability for extra hours/overtime to support team goals and ensure project success

What We Are Looking For

• Previous experience editing documents such as formal reports, letter reports, proposals, and work plans
• Degree, Certificate, or Diploma in English, Communications, Journalism, or a related field is preferred
• Outstanding communication skills, including proofreading and copy editing (grammar, spelling, punctuation, composition)
• Possess excellent organizational, file, and time management skills to effectively meet multiple deadlines
• Exceptional attention to detail following company standards and pride in producing quality work
• Possess advanced-level skills in Microsoft Word and intermediate-level skills in Microsoft Excel, PowerPoint, and Adobe Acrobat
• Previous experience in a consulting engineering environment or processing environmental data would be considered an asset
• Previous experience in an office environment and interest in hybrid-remote opportunities
• Demonstrate the energy and enthusiasm to support others and adapt to the evolving needs of a dynamic environment

Why Choose Montrose?

At Montrose you will be part of an amazing community of collaborative people who live shared mission and principles and bring industry-leading technical expertise to their work every day. We offer a comprehensive compensation package, which includes benefits, RRSP matching, vacation days, and sick days. This is a permanent position with an hourly rate range of $25.00-$35.00, starting pay is dependent on multiple factors, such as skills, experience, and work location. We are also committed to flexible work hours and schedules, team-based work, and cross-training opportunities.

Click the Apply button. Are you the one we're looking for? Please apply to us directly. As a note, we are not accepting third party agency applicants at this time.

Montrose is committed to providing a safe and productive work environment and to promoting the health, safety, and well-being of our employees. In keeping with our Health & Safety Policy, individuals in safety sensitive positions are subject to pre-employment, pre-access (and in some client cases, random) alcohol & drug testing as well as drivers abstract reviews.

Applicants must have legal authorization to work in Canada with no restrictions.

We welcome and promote diversity and inclusion in our workplace and encourage applications from all qualified individuals. Montrose provides support in its recruitment processes to applicants with disabilities; including accommodation that takes into account an applicant’s accessibility needs. Candidates requiring accommodation during the recruitment process are asked to contact Human Resources directly.

Please follow us on LinkedIn (@Montrose Environmental Group) for ongoing updates about our people and business.

For more information, visit www.montrose-env.com and don’t forget to bookmark our Careers & Culture page.