Work Integrated Learning Administrative Officer (Term-Certain)

Please see Special Instructions for more details.

Three positions available:

• January 27, 2025 - June 30, 2025 (for 2 positions)
• January 27, 2025 - August 7, 2026 or until permanent incumbent returns (for 1 position)

Posting Details

Position Information

Position Title Work Integrated Learning Administrative Officer (Term-Certain)
Position Summary Are you passionate about making a difference in students’ lives? Join the expanding Career Education and Experience Development team in one of 3 available term roles – each beginning on January 27th. This is a fantastic opportunity to collaborate with a dedicated team focused on placing students in valuable work experience opportunities.

In this role, you will provide Work Integrated Learning (WIL) support primarily to the School of Arts and Education and Donald School of Business, Science, and Computing, as well as other divisions as needed within RDP’s WIL Strategic Plan. The position is multifaceted, involving a wide variety of programs, each with its own unique disciplines and partner agencies. The ideal candidate will possess the knowledge and discernment to apply the appropriate practices to each program and pay close attention to the detailed actions required to adequately prepare students for their placements
Position Responsibilities Responsibilities include, but not limited to:

Work Integrated Learning (WIL) Placement Experiences

• Meet the objectives in administering work integrated learning experiences for assigned programs and courses
• Determine the appropriate agency/site/unit/department initiate requests to sites, student eligibility, negotiate changes, monitor for declines/accepts, submit replacement requests for declines, follow-up on unanswered requests
• Maintain knowledge of placement requirements of external organizations and systems
• Gather, organize, and communicate relevant placement information to WIL Coordinator, faculty and/or course lead, as appropriate
• Initiate, verify, and maintain contractual affiliation agreements between RDP and practicum agencies following RDP policy and procedures
• Respond to placement questions or issues as appropriate, consulting with and informing WIL Coordinator as necessary

Placement Requirement Collection & Tracking

• Maintain thorough understanding of non-academic requirements by program
• Ensure that students in WIL sites have met agency non-academic practicum requirements prior to attendance at agency sites
• Complete audits and follow-up with students regarding outstanding requirements and escalate issues according to appropriate parties in compliance with policy and processes
• Collaborate with practicum agencies regarding compliance with practicum requirements

Agency Information Technology Access

• Ensure that students and faculty have the required and secure technology access to external agencies, corporate, and health services IT systems in accordance with agency processes and requirements
• Facilitate the process for required information for each student and instructor and provide information to placement agencies to initiate set-up of IT access account
• Collaborate and communicate with health services or other agencies to implement, maintain, and improve shared systems

Communication

• Establish and maintain positive relationships with representatives from work integrated learning agency partners to collaborate regarding placement processes, to plan for upcoming WIL experiences, and to maintain communication with WIL established sites.
• Participate in discipline-specific placement groups including activities such as attendance and participation at meetings
• Maintain an up-to-date inventory of potential placement sites for each program
• Receive and review practicum agency feedback and forward agency feedback to the appropriate person/s

Required Qualifications

• Two (2) years of post-secondary training, completion of a community college certificate in Office Administration or equivalent
• 2 – 3 years post-secondary experience
• Current knowledge and understanding of administrative processes used in the operation of a large organization and ability to apply that knowledge
• Demonstrated computer proficiency including Microsoft products (Outlook, Word, Excel, SharePoint, etc.)
• Analytical skills – collect and reconcile data from various sources
• Discernment – ability to know when to achieve results through initiative and when to escalate situations
• Attention to detail – keen eye for spotting errors or deficiencies
• Excellent written and oral communication skills combined with a strong focus on customer service
• Ability to work under pressure with the skills to prioritize workload and handle multiple tasks
• Strong interpersonal skills: ability to work in a cooperative team environment

Preferred Qualifications

• Experience in web-based software, HSPnet (training available on the job), MERX Contract Management System, DocuSign, AHS InSite an asset
• Some familiarity with healthcare disciplines, the various roles and types of workplaces, health science practicum education, and health information systems an asset
• Understanding of post-secondary education programs
• Experience with legal contracts and contract management systems

Salary or Hourly? Hourly
Salary $27.15 per hour
Benefits and Compensation Information An additional 15% of the hourly rate in lieu of vacation, statutory holidays and benefits
About Red Deer Polytechnic Focused on advancing the economic and social priorities of Alberta, Red Deer Polytechnic (RDP) provides more than 80 industry-relevant programs within a breadth of credentials to approximately 6,300 credit and apprenticeship students and 3,400+ learners with Continuing Education programming. With modern teaching and learning spaces, and state-of-the-art research and innovation centres in advanced manufacturing and energy innovation, the Polytechnic provides applied research opportunities, leadership in the social, economic, and cultural development of Alberta, and myriad lifelong learning opportunities
Red Deer Polytechnic (RDP) is more than a post-secondary institution. It is a community of highly dedicated and skilled faculty, staff, learners, and partners who are making a positive impact on the world around us. Unbound by tradition, we are focused on producing the talent, solutions, and environments needed for Alberta’s economy and society to thrive.
Red Deer Polytechnic’s main campus is located on Treaty 7, Treaty 6 and Métis ancestral lands. This is where we will strive to honour and transform our relationships with one another.
Whatever brings you to Red Deer Polytechnic, we are glad you are here. And we look forward to having you as a valued member of our polytechnic community.
Posting Detail Information

Competition Number 2025-A-002
Employment Type Term-Certain Full-Time
Number of Vacancies 3
Desired Start Date 01/27/2025
Position End Date (if term-certain) 06/30/2025
FTE 1.0
Hours of Work Monday-Friday, 8:30am-4:30pm, 35 hours/week
Open Date 01/02/2025
Close Date 01/16/2025
Open Until Filled
Note to Applicant Red Deer Polytechnic fosters an inclusive learning and working environment where everyone can bring their full selves and share their unique talents. We are committed to being responsive to the evolving needs and expectations of our diverse community.
To enrich the intellectual, economic, cultural, and social development of Central Alberta, we value the contributions of individuals with diverse perspectives and experiences. We encourage applications from Indigenous persons, Black and racialized persons, women, persons with disabilities, individuals of all sexual orientations, and persons of any gender identity or expression.
Red Deer Polytechnic will provide job applicants with accommodations in accordance with the Alberta Human Rights Code. To request an accommodation, please contact [email protected].
All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority
Special Instructions to Applicants Three positions available:

• January 27, 2025 – June 30, 2025 (for 2 positions)
• January 27, 2025 – August 7, 2026 or until permanent incumbent returns (for 1 position)

Required Documents

• Cover Letter

• Resume

Optional Documents