Administrative Assistant – Operations & HR Support (NOC: 13110)

Nature of the Position:

Under the direction of the Senior Manager, Human Resources the Administrative Assistant reports and manages IVC Vita Health’s General Office and Human Resource Administrative activities.

Term of Employment:

• This is a permanent, full-time position requiring the employee to work 37.5 hours per week
• This position is due to begin on March 31st, 2025

Primary Duties and Responsibilities:

Reception

• Oversees IVC Vita Health’s reception activities during regular office hours.
• Answer general phone inquiries in a professional and courteous manner.
• Direct and relay phone/email inquiries to the appropriate staff member
• Greet visitors to the organization in a professional and friendly manner.
• Maintain a clean and organized reception area.
• Maintenance and Stocking of boardroom items.
• Update and distribute company telephone directories.
• Performs other related duties as assigned by management.

Office Administration

• Use computer word processing, spreadsheet, and other company software.
• Sort incoming email, mail, faxes, and packages.
• Prepare and send outgoing email, mail, faxes, and packages.
• Upkeep of hard copy and electronic files, ensuring high level of accuracy
• Maintain inventory of stationery, supplies, and other consumables for the office.
• Provide administrative support to the Senior Leadership Team, Human Resource Team and other departments as required.

Skills Requirements:

• Minimum of 2 years Administrative Assistant Experience supporting senior management preferred.
• Excellent oral and written communication skills in both English.
• Proficiency in the use of computers (Excel, Word, Outlook, Internet).
• Ability to multi-task in a fast-paced team environment.

Education:

• Administrative Assistant Diploma or the completion of post-secondary certificate, degree or diploma of at least 2 academic year

Wage:

• $23.63/hour - $25.00/hour

Benefits package offered:

• Company paid Health, Dental and Vision Insurance.
• Employee Paid STD, LTD, Life, AD&D Insurance
• 7 additional Paid Leave Days Per Year
• 10 days of Paid Vacation Days Per Year
• Employee Assistance Programs for mental health and well-being
• Professional development opportunities and Tuition reimbursement
• Up to 4% Company Paid Retirement Savings Plan
• Employee Product Discount

Application Deadline: February 2nd at 5pm

Please submit your Resume to Human Resources by the application deadline. Contact Information: Maria Naumoff Senior HR Manager [email protected]

We thank all applicants for their interest, but only those selected for an interview will be contacted.