Assistant to the Director

Job Title: Assistant to the Director
Location: Vancouver, B.C.

Goh Ballet Academy is one of Canada's pre-eminent ballet training institutions, with an enviable international reputation
for excellence. Established in 1978, the Academy is now under the direction of Chan Hon Goh, former Principal Dancer
of The National Ballet of Canada. People are at the heart of our success. We are passionate about bringing great dance
experiences to the widest possible audience; about giving the world’s best creative talent the stage it deserves; and
about providing our people and partners with opportunities to realize their full potential.

POSITION OVERVIEW

We are currently looking to hire a full-time, experienced Assistant to the Director to handle multiple responsibilities,
utilize different software for keeping records, and implement strategies which may include social media content creation
and management, as well as marketing support. The suitable candidate would also provide vital information
management, organizational, and administrative support to the Director at the Vancouver location. If you possess the
majority of the essential criteria, we encourage you to apply, and we welcome transferable skills from other industries or
backgrounds.

CANDIDATE DESCRIPTION

You are thoughtful and trustworthy, yet resilient, flexible and willing to do what it takes to get the job done to
improve our organization and support the Director’s every need. You understand our core values and can play a
part in advancing administrative processes, overall operations, and the important work of Goh Ballet Canada.

You are an extremely organized, detail-oriented and self-motivated individual. You have experience providing
administrative support to high-level executives and can work independently with minimal instruction. An additional
benefit would be from previous experience in social media management or digital marketing—equipping you to
plan and create engaging content and assist in broader communications initiatives.

• Post-secondary degree in a related field. (Business administration, arts administration,

communications). Equivalent work experience will be considered.

• 3+ years, experience as an Executive Assistant, or in a similar supporting role.
• Excellent presentation skills with experience in design and marketing
• Ability to work in a fast-paced environment.
• Comfortable with technology, specifically using Microsoft Office 365, G-Suite; Canva or Adobe Creative

Suite an asset.

• Familiarity with social media channels and content, scheduling tools, and content planning is highly

valued.

• Creative and innovative thinking in relation to problem solving; if you don't know something, you'll seek

out the answer.

• Flexible, adaptable, robust, and resilient, willing to go above and beyond. You'll care about the little

details that make the Director’s day run more smoothly or that make a difference to stakeholders.

• The ability to work well under pressure and a proven ability to prioritize, manage and meet conflicting

deadlines.

• Desire to grow with Goh Ballet Canada, taking on increased responsibility and a diverse range of duties as

needed.

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DUTIES

Administrative Support:
Provide full secretarial and administrative services i.e. word processing, organising diaries, travel

arrangements, and dealing with, and acting upon, written correspondence and telephone messages,
confidential filing, etc. for the Director.

• Conserves the Director’s time by reading, researching, and routing correspondence; drafting letters and

documents; collecting and analyzing information; initiating communications.

• Strong organizational and time management skills including maintaining the Director's appointment schedule

by planning and scheduling meetings, classes, conferences, and travel.

• Prepares reports for the board of directors by collecting and analyzing information.
• Prepare budgets, reconcile, and track related income/expenses.
• Act as a bridge between artistic, wardrobe and administrative responsibilities relating to productions and

events.

Brand Management & Strategy:
Support and track marketing and promotional activities for Goh Ballet Canada (Vancouver & Toronto),

including brand management, advertising, web and design collateral.
Contribute to strategic advertising plans & budgets for key campaigns throughout the year.

Marketing & Events:
Oversee all written communications and develop copy for our e-newsletters, advertising campaigns, website,

social media accounts and business development content.

• Capture and curate regular content (photos, videos, stories) to showcase Chan Hon Goh’s activities,

engagements and behind-the-scenes highlights across social media platforms.

• Help plan, write, and maintain social media calendars for Chan Hon Goh in coordination with internal teams

and external partners.

• Liaise with partners and stakeholders to align on social media calendars and cross-promotional events.
• Produce branded print and digital design materials for campaigns, sometimes working with external marketing

and design agencies.

• Media Ρelations: manage incoming media inquiries, produce media kits, schedule interviews, & facilitate

media personnel on-site.

• Support all aspects of planning, logistics and communications for events, photoshoots, and presentations.

Assist with marketing, promotional and sponsorship events as well as ensuring the delivery of any

cross-promotional initiatives.

Support Business Development and Communications:
Support the Director in meeting with key external stakeholders who can advance and promote the work of

Goh Ballet.

• Develop and implement key recruitment initiatives.
• Contribute to sponsorship and fundraising initiatives

Operations & Facilities Coordination:
Ensure meeting preparation is carried out and any rooms are booked and set up in advance with all

necessary equipment and refreshments.

• Contribute to the IT Strategic Plan.
• Manage vendor relations.

SALARY & BENEFITS

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• Salary: $60,000+ dependent on experience.
• Paid vacation and sick days, time-in-lieu.
• Start Date: Immediate.

APPLICATION

In your application, please send your resume/CV and a cover letter expressing why you are the right person for this
job and indicate your salary expectations. Please email [email protected] with the Subject Header:
Application for Assistant to the Director. All applications will be reviewed and considered. We thank you for your
interest in this position; however, we will only be contacting those selected for interviews.

To all those that expressed interest, thank you for considering Goh Ballet Academy as your future employer. It is a
very special place to work, and we hope each of you finds the best career path that compliments your experience
and interest.
Goh Ballet is committed to employment equity through a process which identifies and eliminates any discrimination in
the organization’s employment procedures and policies. We encourage applications from qualified individuals who
identify as LGBTQ2+, First Nations, Inuit & Métis, people of colour, and people with disabilities. The position will remain
open until it is filled.

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