Divisional Performance Coordinator

Ministry of Education

Through safe and caring schools for all students, Alberta’s government is making life better by investing in education – one of the most important investments we can make in our future. The Ministry is responsible for developing and evaluating curriculum; teacher development and certification; supporting students with diverse learning needs; funding and supporting school boards; First Nations, Métis and Inuit and Francophone education; and overseeing basic education policy and regulations.

Curriculum and Career Education Division and Divisional Performance Branch

Within the Ministry of Education, the Curriculum and Career Education Division provides strategic leadership in establishing provincial standards and guidelines for curriculum for all subjects and grades Kindergarten to Grade 12. As part of the ministry’s ongoing focus on student learning, the division reviews, revises and maintains provincial programs of study and learning and teaching resources in English and French, and ensures First Nations, Métis and Inuit perspectives and experiences are integrated into K-12 curriculum. The Divisional Performance Branch supports the Curriculum and Career Education Division through various corporate-level services including financial oversight and reporting, operational planning and reporting, contract and grant administration, coordination of the departmental Interchange Program and other business administration activities.

Role Responsibilities

Do you enjoy working in a fast-paced environment providing high quality and timely support? Are you organized and able to handle multiple priorities and pressure with ease? If your answer is Yes, then you may be the candidate we are looking for. This opportunity will allow you to contribute to an office environment that encourages individual and teamwork contributions, and where success is a shared responsibility.

Reporting to the Interchange and Operations Consultant, the Divisional Performance Coordinator provides administrative support and assistance to the Divisional Performance Branch within the Curriculum and Career Education Division. This includes administrative responsibilities related to the department’s Interchange Program, division financial administration processes, as well as functions that support the division and department mandates.

This position performs at the para-professional level providing overflow support to the Divisional Performance team in the execution of contractual responsibilities and liaising with internal and external stakeholders.

The Divisional Performance Coordinator supports the administration of the Ministry Interchange Program by:

• Supporting the annual interchange callout process, reviewing and posting interchange opportunities online, and compiling/distributing submitted resumes to divisions for review and selection.
• Managing and facilitating communications between the ministry and home organizations related to interchange agreements.
• Supporting all administrative aspects of interchange contracts including contract creation and communication with all parties to facilitate contract execution.
• Assisting in the development, coordination, and execution of annual onboarding events.
• Maintaining the Education Interchange Program intranet site.

The Divisional Performance Coordinator supports the Curriculum and Career Education Division financial administration tasks including:

• Supporting branches with monthly budget and forecasting tasks.
• Reconciling expenditures and supporting the division monthly cashflow submission.
• Reporting on financial expenditures.

The Divisional Performance Coordinator supports the day-to-day operations of Curriculum and Career Education Division by performing a range of administrative functions including, but not limited to facility and accommodations requests; records management; and information technology requests and purchasing.

The Divisional Performance Coordinator collaborates with other administrative support staff in the division and department to develop and consistently apply administrative processes that promote effective operations of the division and department.

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. In this role, you will contribute to our team by demonstrating the following behavioral competencies:

• Systems Thinking: Consider the impact of strategies on the work of clients, stakeholders, and team members.
• Creative Problem Solving: Facilitate a work environment for generating and finding new ideas to solve problems.
• Drive for Results: Design and manage projects to achieve intended outcomes within timeframes and budget.
• Develop Networks: Sustain relationships across the division and within the ministry.
• Agility: Work in a changing environment with proactive and flexible approaches.

Qualifications

High school diploma and three years of related experience.

Equivalency: Directly related experience or education considered on the basis of:

• 1 year of experience for 1 year of education or
• 1 year of education for 1 year of experience.

The following knowledge or experiences will be considered as assets:

• 4 years of relevant experience in a government administrative role.
• Strong proficiency with Microsoft Office suite and Adobe Professional products.
• Experience in statistical and financial data collection and reporting.
• Experience in developing procedures, communications, and training materials with stakeholder engagement.

Notes

Position Information:

• This is a full-time permanent position working 36.25 hours per week, Monday to Friday at 44 Capital Boulevard, Edmonton.

Other Application Information:

• Attach a Cover Letter explaining your qualification and suitability for this role.
• Shortlisted candidates may be required to undergo a written assessment.
• Parking is not provided for this position.

Please include dates associated with all education and work experience in your resume. Costs associated with obtaining required documents/checks or interview travel expenses will be the candidate's responsibility.

How To Apply: Provide information that demonstrates how your qualifications meet the advertised requirements, including education, experience, and relevant examples of required competencies.