Committee Assistant

This position provides administrative support to Committee of Adjustment staff by utilizing advanced computer skills and strong organizational abilities to aid in the efficient day-to-day operation of the team.

Duties and Responsibilities

• Preparation, assembly, and distribution of meeting agendas, public notices, decisions, and final notices
• Processing of files by creating maps and mailing lists, searching previous decisions, etc.
• Electronically post notices, meeting agendas, staff comments and Committee decisions
• Order and prepare notice sign boards and inserts, and send inserts to applicants
• Receive fee payments and maintain accurate monthly spreadsheets of all payments by file type and status
• Maintain accurate records across multiple databases/programs
• Assist at Committee of Adjustment hearings by time stamping and posting videos and providing assistance to virtual attendees
• Compile and submit appeal documentation to the Ontario Land Tribunal for appeals submitted to the municipality
• Perform other duties as assigned

Skills and Qualifications

• Post-secondary education in Administration, Political Science, Planning, or a related field with a minimum of two to three years related experience in a municipal government environment, or equivalent combination of education and experience
• Demonstrated proficiency with Microsoft Office (Word, Excel and PowerPoint), eScribe, Sharepoint, Adobe Pro, Outlook, and virtual meeting technology (such as WebEx or Zoom)
• Strong organizational and interpersonal skills are required, including an ability to deal with staff and members of the public
• Candidates must possess the ability to work on own initiative to meet deadlines and respond to multiple priorities
• Aptitude for details and processes, high level of accuracy and attention to detail
• Ability to maintain a high standard of confidentiality
• Able to interpret and follow City policies, procedures and administrative practices

We thank all who apply, however, only those candidates selected for an interview will be contacted. You can also check your application status in your candidate profile online.
All personal information is collected under the authority of the Municipal Act.

Equity, Diversity and Inclusion
The City of Mississauga is committed to creating a respectful and supportive workplace that fosters a culture of equity, diversity and inclusion which broadly reflects the communities and residents we serve. Throughout the employee life cycle, the City is working to include an EDI lens to attract, retain and support the growth of diverse talent.

Accommodations
The City of Mississauga is an Equal Opportunity Employer and is committed to removing barriers in our selection process for people with visible and invisible disabilities. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, the City of Mississauga will provide accommodations throughout the recruitment, selection and/or assessment process to applicants with disabilities.