Assistant Supervisor, Special Events

Job Title

Assistant Supervisor, Special Events

Job Number

J1224-0262

Job Code

09B104

Job Category

Culture

Department

Arts & Culture Services

Bargaining Unit

CUPE

Job Type

Full Time

Employment Type

Replacement

Number Of Positions

1

Hours Of Work

35 hrs/wk

Salary

$31.49 - $39.25/Hour

Date Posted

January 6, 2025

Closing Date

February 3, 2025

Opening Statement

The City of Kingston is grateful to experience the traditional territories of Anishinabek (Ah-nish-nah-beg), Haudenosaunee (Ho-den-o-show-nee) and Huron-Wendat (huron-wen·dat). Kingston is a smart, livable city in the heart of eastern Ontario. Its stable and diversified economy includes global corporations, innovative start-ups and all levels of government.

At the City of Kingston, we believe that diversity and inclusion are essential elements of a thriving workplace. We value the unique perspectives and experiences that each individual brings to our team. As we continue to grow, we are dedicated to creating an environment where all employees feel welcomed, respected, and empowered to contribute their best work. The City of Kingston views diversity as its strength and we encourage applications from individuals of all backgrounds, including those from underrepresented communities.

As staff, you play a pivotal role in enhancing people's lives by delivering exceptional, customer-centered services of the highest quality. Within our highly ethical environment, you'll embrace accountability by consistently going above and beyond, actively listening to our customers, creatively addressing their needs, and maintaining unwavering respect for all individuals you serve. As a result, you'll become an integral part of our qualified and dynamic team, recognized for its compassion, excellence, integrity, inclusivity, and adaptability.

Position Summary

Reporting to the Supervisor, Special Events, the Assistant Supervisor,(Special Events), will coordinate municipal events and work with community partners, sponsors and event organizers, to facilitate and promote the delivery of events, ceremonies and celebrations held on municipal property and in accordance with the City’s Special Events Policy and process.

This position will facilitate special event delivery by performing a variety of duties and tasks such as planning, budgeting, researching, volunteer coordination, evaluation and logistical support. The Assistant Supervisor will support the Supervisor, Special Events and participate in interdepartmental working groups to ensure optimal delivery/execution of City events and will provide superior customer service and aid in the administrative work related to the operation of the Special Events Office.

Assist in developing new events, and maintain, organize and manage existing municipal events, including Feature Events and community partnership based events

Assist in promoting and marketing the City of Kingston as an event destination, as well as promoting the role of the Special Events Office as a resource for event organizers, and contribute to the development and enhancement of event team processes, guidelines, practices, policies, etc.

Contribute to the development of marketing plans and coordinate the creation and delivery of promotional materials with support of the City’s Communications department.

Communicate at various levels, develop partnerships and provide special event support.

Collaborate in providing and reporting measurement and data collection to assess economic impact and support event and marketing strategies.

Research new trends, developments and pertinent legislation that may impact events.

Seek out and complete grant applications and reporting in support of municipal events.

Attend relevant networking, educational conferences, professional development opportunities and meetings.

Recruit and train volunteers for events and develop partnerships to support a volunteer database for special events.

Plan, research and perform administrative duties.

Other duties as assigned.

Qualifications, Competencies

2 year diploma in event management or equivalent.

2 years’ experience with event planning and development, working with community groups, committee facilitation and grant writing.

Must meet the requirement of “Competent Person” as defined in the Occupational Health & Safety Act.

Skills, Abilities, Work Demands

Proficiency with Word, Excel, Outlook and social media.

Excellent interpersonal, communications, and public relations skills.

Ability to keep current with trends in event strategies and planning.

Core Competencies: Belonging, Collaboration, Accountability, and Innovation.

Ability to prioritize and be detail oriented.

Demonstrated working knowledge of event logistics to operate a safe and successful event

Ability to establish partnerships with community agencies.

Strong initiative, customer service orientation and team building skills; volunteer management skills is an asset.

Demonstrated proficiency in project management.

Demonstrated working knowledge of measurement and data collection tools and techniques.

Organizational and time management skills to multi-task and meet deadlines with minimal supervision.

Working knowledge of risk management practices, policies and procedures in a municipal setting.

Ability to work flexible hours and attend meetings/ events outside regular business hours.

Enthusiastic, self-starter with the ability to work independently.

Demonstrated knowledge regarding the Accessibility for Ontarians with Disability Act, Bill 118 (AODA, 2005) and the Human Rights Code (preferred).

Must possess and maintain a valid class ‘G’ driver’s license and ability to provide own transportation.

Must be able to obtain and maintain a satisfactory criminal reference check.

Closing Statement

Please inform us of any accommodations we need to make to ensure a barrier-free recruitment experience. Accommodations are available in accordance with the Ontario Human Rights Code (OHRC)and Accessibility for Ontarians with Disabilities Act (AODA) at any stage in the recruitment process. We’re happy to provide more information if you email us at [email protected].

Please apply to Career Opportunities at: www.cityofkingston.ca/Careers

Your resumé must demonstrate how you meet position requirements. Please upload to your profile any educational Degrees, Diplomas and/or Certificates that are relevant and required for the position. We thank all who apply, however, only those selected for further consideration will be contacted. Information collected will be handled in accordance with the Municipal Freedom of Information and Protection of Privacy Act.

Please ensure to check any spam or junk folders for any emails coming from a City of Kingston account.

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