Purchasing Assistant

It is acknowledged that Central Okanagan Public Schools operates within the unceded, Traditional Territory of the Okanagan syilx peoples. The School District enrolls over 25,000 students (including approximately 3,200 students who self-identify as having First Nations, Metis, and/or Inuit ancestry from Canada). Central Okanagan Public Schools is located in the Central Okanagan encompassing the communities of Peachland, West Kelowna, Kelowna, and Lake Country. There are a total of 50 school sites with 32 Elementary Schools, 8 Middle schools, 5 Secondary Schools, 3 Learning Centres, an Alternate Education School, and an Online Learning School (K-12).

Central Okanagan Public Schools has an excellent reputation of providing outstanding, student-centered programs in a diverse and inclusive environment as well as offering a wide range of educational opportunities for students and staff. We believe equity empowers each learner to thrive, holistically. We invite applications for the position of: Purchasing Assistant. Under the supervision of the Purchasing Manager, the Purchasing Assistant processes purchase requests, prepares tenders, maintains the Central Stores inventory, orders supplies, oversees the sales of surplus equipment/materials, responds to inquiries, and performs clerical duties.

Specific duties and responsibilities include:

• Process and monitor Surplus Inventory Sales of equipment/material;
• Maintain Central Stores inventory records and monitor all stock inventories;
• Monitor inventory reports, locate and correct problems with inventory cost averaging;
• Process inventory reports for yearly audit;
• Monitor and adjust various general ledger accounts associated with inventory;
• Prepare and issue purchase orders following current procedures and policy;
• Prepare and execute agreements/contracts as required;
• Monitor, process, and maintain Visa Card applications, changes and cancellations;
• Purchase office supplies for Operations Department;
• Prepare and monitor a variety of reports using Sparkrock;
• Perform word processing duties to prepare a variety of correspondence and to complete Purchase Orders, Stock Requisitions and tenders, etc.

Qualifications:

• Completion of Secondary School (Grade 12);
• One (1) year previous experience in a related position;
• One (1) year of accounting experience within the last three years;
• Knowledge and experience with data input, spreadsheets (e.g. Excel);
• Knowledge and experience with Microsoft Office Suite and Adobe Acrobat;
• A net typing speed of thirty-five (35) words per minute.

Additional expectations:

• Maintain a high quality of work including accuracy and dependability;
• Possess good organizational skills and maintain excellent interpersonal skills;
• Successfully complete the District's clerical assessment and the District Bookkeeping course;
• Complete the required District's Health and Safety training.

This is a full-time continuing position starting as soon as possible, working 35 hours per week at a wage rate of $28.80 per hour, plus a comprehensive employee benefit package including extended health and dental coverage, short-term and long-term disability insurance and participation in a defined benefit pension plan. Qualified candidates are invited to apply online at www.makeafuture.ca with a cover letter and a detailed resume, including three (3) professional references (names and phone numbers) and copies of certifications by 4pm on Monday January 27, 2025. We thank all applicants for their interest; however, only those selected for interviews will be contacted.