Executive Assistant to the CEO

At iNTERFACEWARE, you will play a pivotal role in supporting our CEO by ensuring seamless daily operations and fostering essential relationships. We’re looking for a proactive, organized, and personable individual who thrives on enhancing efficiency and delivering exceptional support. If you bring a positive, can-do attitude and are excited about contributing to a dynamic team, we’d love to hear from you!

Please note: This is a 6-month contract position that includes both virtual and in-person assistant duties. A valid driver’s license and access to a vehicle is required. Residency in Toronto is preferred. The hourly rate for this role will range from $36.00 to $40.00 CAD.

Key Responsibilities:

• Manage the CEO’s daily schedule with precision, including email and calendar coordination and handling meeting logistics.
• Prepare detailed documents, reports, and applications, ensuring accuracy and professionalism.
• Represent the CEO in communications and meetings when necessary.
• Arrange travel plans, including flight bookings, hotel accommodations, and car rentals.
• Anticipate travel needs and resolve logistical challenges efficiently.
• Assist with day-to-day errands and outgoing calls.
• Oversee small projects to ensure deadlines and objectives are met.
• Use tools, such as ChatGPT, to optimize communication and streamline administrative tasks.
• Liaise with team members and external partners to ensure smooth communication and coordination.
• Handle sensitive information with the utmost professionalism and confidentiality.
• Plan and coordinate company social events throughout the year.

What You’ll Bring:

• Previous experience as an Executive or Personal Assistant to a C-Level Executive, or in a similar role requiring comparable responsibilities.
• Proven ability to manage multiple tasks and priorities.
• A flexible attitude toward changing priorities, empathetic, and easy to work with.
• Meticulous attention to detail and a results-driven approach.
• Outstanding communication and relationship-building skills.
• A thoughtful, deliberate approach to handling tasks and interactions.
• Enthusiasm for leveraging technology to improve workflows and productivity.
• Being happy to use tools like ChatGPT and other administrative technologies is a plus.
• Willingness to attend in-person meetings and manage tasks across Toronto if needed.

About iNTERFACEWARE 

For over 20 years, iNTERFACEWARE Inc. has been the backbone of healthcare IT. We’ve successfully completed over 26,000 implementations, making our integration solutions more powerful and widespread than any other platform in the healthcare ecosystem. Our technology enables organizations to exchange data and streamline workflows, helping to improve efficiency across the healthcare industry and beyond.  

Our Core Values 

• We value communicating well, being kind unto others, choosing to be vulnerable and always being honest.
• We focus on understanding the core of problems from first principles without being afraid to question received wisdom.
• We approach problem solving iteratively, simplifying not complicating.
• We embrace curiosity, with an interest in understanding business and technology.
• We prioritize the use of code in everyday data solutions.
• We work hard to make solutions that we can be proud of and use ourselves.

iNTERFACEWARE is an equal opportunity employer committed to providing accommodations for persons with disabilities and supporting diversity and inclusion within our work environment. If you are contacted for a job opportunity, please advise us of any accommodation needed to ensure you have access to a fair and equitable interview process.