Office Administrator

We are the curious. Problem solvers. Driven to unlock the potential in every system. Across five countries are 1,100 engineers, designers, and consultants collaborating to elevate the human experience, create more resilient communities, and protect the health of the planet. We transform the built environment by creating dynamic solutions — living systems — that are smart, resilient, and connected.

At Introba, this is why we show up every day. To use our curiosity for good. To inspire change. To empower changemakers.

Introba provides world-class building engineering design, analytic, and consulting services at all scales, specializing in net-zero first thinking. Through the cultivation of thought leadership, we deliver sustainable and forward-thinking solutions to the most complex design challenges facing the world’s leading clients and partners.

Job Summary: Behind every great Engineering company, there is a team of exceptional Administrative professionals who create and maintain effective admin systems to support the business! Introba’s Vancouver office is looking to hire an Office Administrator. The Office Administrator is responsible for the efficient day-to-day operations of our consulting office while creating an engaging and welcoming atmosphere for employees and visitors. The Office Administrator supports managers and employees through a variety of tasks related to organization, communication, events, equipment, and processes. Another major component of the role is the ability to be proactive and responsive. This role is a vital component in connecting multiple offices, departments, and teams to create a collaborative and cohesive environment.

Responsibilities

• Creates a welcoming environment by greeting guests, answering phone calls, directing visitors, and taking messages for employees.
• Provides general administrative support such as expenses, access, printing, couriers, and calendars.
• Builds an engaging office environment through planning and coordinating communications, internal social events, gatherings, and activities.
• Controls internal and external supplies and resources such as supplies, furniture, food.
• Maintaining a safe environment and high hygiene standards in common work areas such as the reception, kitchen, storage and meeting areas.
• Coordinates with other administrative staff and service teams to support overflow work.
• Participates and is an engaged member of the local and regional administrative teams.

Knowledge

• Some knowledge of the Architecture, Engineering, and Construction (AEC) services sector.
• Some administrative experience in a professional services environment.
• Organizational and Project management tools and best practices.
• Technical Proficiency of Microsoft Office Suite and Bluebeam Revu.

Skills

• Critical Thinking
• Active Listening
• Coordination
• Writing
• Active Learning

Behaviours

• A high level of professionalism and courtesy that leaves a good impression and builds upon a solid reputation.
• Actively seeks to learn.
• Follows instructions.
• Detail Oriented.
• Effective communicator.

Behavioural Competencies

• Client Focus
• Collaboration
• Innovation
• Integrity
• Sustainability

Qualifications and Experience

• 2-4 years of experience in an administrative role
• University degree, college diploma in Administration/Business, Communications or related field preferred
• Excellent verbal and written communication skills
• Working knowledge of Deltek Vision and Newforma would be an asset

Key Performance Indicators

• Proactively identifies problems and finds solutions in day-to-day office operations
• Office is organized and well prepared for operational needs
• Networks and work closely with staff across the organization
• Effective utilization of time
• Completing commitments in an accurate and timely manner

Introba is committed to pay equity. As part of that commitment, we have provided the base compensation range of $50,000 - $70,000 annually for this position and local market. We recognize that each candidate brings a unique set of skills, experience, education and competencies to the table that will be reflected in our offer.

Introba offers a comprehensive total rewards package. Our benefits may include medical*, disability* and life insurance coverage*, continuing education benefits, paid time off, employee assistance program and a retirement savings plan with company matching contributions. *Benefits will vary by country location and may only be available in US or Canada.

We encourage all candidates to explore our total rewards offering.

Introba is an equal opportunity employer, and we prohibit discrimination and harassment of any type as protected by federal, provincial, state or local laws. We celebrate diversity and are committed to creating an inclusive environment for all employees. The company and its employees are required to comply with all local health authority, legal or lawful client requirements.