Legal Administrative Assistant

Determined. Imaginative. Curious. If these are some of the ways you describe yourself — we want to learn more about you! At TC Energy, we are Energy Problem Solvers — passionate about transitioning North America to cleaner energy while meeting the energy demands of today and tomorrow. If that sounds like a challenge you want to help tackle, we want you to join our team!

The opportunity

TC Energy is seeking a driven Associate to support our Litigation & Employment Law legal group, which provides legal services to all of TC Energy’s business lines. Reporting to the Director, Litigation & Employment Law, you will contribute to our success by providing legal administrative support to the overall department and directly support multiple lawyers. Your helpful and positive attitude and keen eye for detail will be valued in this high pace environment.

What you’ll do

• Handle sensitive and confidential information in a timely, trustworthy and professional manner
• Perform critical administrative tasks to support litigation matters, including preparing court and arbitration filings (e.g., pleadings, affidavits, applications, etc.), managing filing and service, booking court reporters, assisting with preparing for questioning, and other aspects of the litigation process
• Assist with the preparation of other legal documents, correspondence, reports, and submissions
• Coordinate department budget process, monitor budgetary expenses and prepare team budget forecasts
• Provide administrative support, including maintaining electronic and hard copy legal files, scheduling meetings and appointments, coordinating travel arrangements, ordering supplies, time recording, preparing expense reports for lawyers
• Coordinate daily office administrative duties (mail, deliveries, filing, etc.), as well as facilities for meetings, events, training and catering
• Manage all forms of information using department and Company document management processes
• Establish internal team administrative processes
• Support external legal retainer process, including managing internal requests for approval and interfacing with administrative staff at external law firms to manage legal retainers and budgets (invoices, WIP, etc.)
• Provide leadership in coordination with others to address departmental or interdepartmental tasks
• Other duties as required.

Minimum Qualifications

• Post-secondary certification in administration from a recognized institution and/or legal secretarial training
• Minimum of 6 years of progressive related experience
• Exceptional computer skills, ideally intermediate knowledge of MS Outlook, Word, Excel and PowerPoint, as well as ability to prepare materials utilizing suite of Microsoft tools with minimal supervision and under tight deadlines
• Excellent proofreading skills and attention to detail.

Preferred Qualifications

• Experience assisting litigation lawyers and familiarity with litigation and arbitration processes
• Energetic personality who is a self-starter with the ability to learn and adapt quickly to changing priorities and to find solutions that meet varying needs
• Exceptional judgement and discretion when dealing with internal and external parties, particularly when dealing with confidential matters
• Strong interpersonal skills with a professional demeanor and client focus
• Proven organizational, planning and prioritization skills; ability to work in a fast-paced environment, manage tight deadlines and build, maintain and manage filing systems
• Excellent communication skills, both written and verbal, with the capability to manage information and correspondence at all levels of the organization
• Able to work independently with minimal supervision
• Strong attention to detail and accuracy, resourceful, able to solve problems and find solutions to meet department needs
• Exercises mature judgement and works co-operatively and effectively with both internal and external stakeholders
• Experience working as a legal assistant in a corporate legal in-house environment would be an asset
• Experience with iManage, LawBase and Ascent legal management software would be an asset.

Additional Information

• Depending on qualifications, the successful candidate may be offered a position at a more appropriate level and/or ladder.
• Applicants must have legal authorization to work in the country in which the position is based with no restrictions.
• All positions require background screening. Some require criminal and/or credit checks to comply with regulations.
• TC Energy is committed to providing employment opportunities to all qualified individuals, without regard to race, religion, age, sex, color, national origin, sexual orientation, gender identity, veteran status, or disability. Accommodation for applicants with disabilities is available on request during the recruitment process.