Payroll Specialist

Who We Are We acknowledge that Vancouver Community College (VCC) is located on the traditional unceded territories of the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səlilwətaɬ (Tsleil-Waututh) peoples who have been stewards of this land from time immemorial. For over 55 years, VCC has been a leader in innovative, experiential post-secondary learning. We’re one of B.C’s top employers and we are proud to inspire students to discover their passions, gain essential skills, and learn what it takes to succeed in a competitive workforce. At VCC, we respect and celebrate our differences and are committed to the work of decolonization, accessibility, and inclusivity for all. Be a part of creating an inclusive community that provides equitable opportunities for Indigenous and diverse representation, participation, and success for everyone. We value lived experience and encourage applications from members of all groups experiencing barriers to equity. Come join the VCC community as we shape the future together.

Position Summary This position is responsible for calculating, posting and auditing payroll and timekeeping information. Prepares T4s, honorariums and other non-union payments and maintains a variety of records, forms and files.

Duties & Responsibilities

• Enrolls new employees for pay, benefits, absence reporting and sets up all banking information.
• Calculates, prepares, processes and validates all payrolls from source materials.
• Runs the payroll process. Balances all earning and hours from documents to the system total report. Ensures all adjustments are entered into the system for payment.
• Prepares payroll cheques and payroll deposit slips for distribution. Records all cheques, deposit numbers and amounts into the log book for fund transfer.
• Runs adjustment cheques due to errors or late payments and ensures all appropriate actions are taken.
• Calculates retroactive adjustments as required.
• Processes and monitors overpayment process, including contacts employees as required.
• Processes Payroll Labour Redistribution.
• Monitors absence reporting, ensures vacation and other leaves are not in a negative position.
• Performs year-end vacations, other absences, salary and benefits liabilities accruals.
• Responds to inquiries from employees and external contacts on a wide variety of payroll matters.
• Performs annual payroll balancing at year-end for T4 preparation. Ensures CPP and EI deductions are correct based on insurable earnings.
• Prepares T4As, honorariums and other non-union payments as required.
• Advises and assists employees with completing government documents and processes TD1s as required.
• Reconciles benefit accounts and processes payments as required.
• Ensures all deductions are processed correctly according to changes in premium rates.
• Ensures taxable benefit cost adjustments and leave entitlements are correctly updated in the Banner system.
• Maintains and tracks benefit premiums payments from employees on leave, if applicable, and follows-up with employees, as required regarding adjustments or outstanding payments.
• Calculates pension buy back as required.
• Prepares and maintains a variety of records, forms and files.
• Periodically assumes some informal supervisory responsibilities.
• Performs other related duties as required.

Qualifications

Education and Experience

• Grade 12 completion, plus 2-3 years of post-secondary education including specialized training in Accounting and Canadian Payroll Association (CPA) courses, plus 2-4 years’ computerized payroll experience in a large multi-union setting or an equivalent combination of training and/or experience may be substituted for the required qualifications.

Skills and Abilities

• Proven interpersonal skills with the ability to work collaboratively as a member of a team and to establish and maintain effective working relationships with students, staff, faculty, and external contacts.
• Strong organizational and time management skills with the ability to prioritize and manage several time-sensitive tasks at any given time. Able to function professionally and calmly during periods of high stress.
• Ability to calculate Gross and Net pay for employees by referring to CCRA tables and formulas, complete payroll journal entries and charge salary and benefit expenses to appropriate G/L accounts.
• Considerable knowledge of the methods, practices and procedures employed in the preparation and processing of payrolls.
• Working knowledge of benefits policies, reconciliation and regulations for required enrolments and changes made to records.
• Sound knowledge of the statutes, rules and regulations governing the work performed and familiarity with the nature of collective agreements.
• Computer experience and proficiency with word processing and spreadsheet programs.
• Knowledge of office practices, procedures and record keeping.
• Ability to perform mathematical calculations and data entry with speed and accuracy.
• Ability to understand and check payroll transactions.
• Excellent oral and written communication skills.

Salary Range - Prorated based on FTE

PAYGRADE 25 - $34.26 – $40.15 hourly ($2,398.64 – $2,810.70 bi-weekly)