Administrative Assistant

Join a top employer and advance your career. Impact Recruitment has partnered with our client to hire an Administrative Assistant to support their busy Langley office. The Administrative Assistant will support office operations, provide administrative support to the Board of Directors, manage travel and contribute to communications. It’s a diverse position, a unionized role and comes with an excellent total compensation package in a collaborative working environment.

Our client has been a leader in their industry for many years. The Administrative Assistant will work closely with leadership, support the Board of Directors for annual meetings and general day-to-day requests, and join a progressive, growing organization.

The Administrative Assistant is responsible for managing and supporting 5 senior managers and focuses on supporting the Board of Directors which will include meeting coordination, scheduling, meeting minutes and action items. Supporting communications and multiple executives make this a diverse role to step into.

Benefits & Perks:

• Unionized position: hourly rate begins at $34.51.
• Excellent employee paid benefits, 6 sick days and 3 weeks’ vacation to start.
• Onsite parking and gym.
• Pension plan and the opportunity for flex days program.

About The Position:

• Office operations - greeting guests, managing office equipment, couriers, catering.
• Board support - scheduling and coordinating meetings, meeting minutes and distribution, travel arrangements and expenses.
• Communications and media - drafting various communications for internal and external stakeholders and media.
• Governance support, research and data collection.
• Manages databases, updates webpages and media.
• Assists with invoicing and general data entry.
• General administration and projects as required.

The Requirements:

• A post-secondary degree or diploma in business or a related field and 3+ years of experience in an administration role is required or completion of a certificate program and 5+ years of experience.
• Prior government or in a regulatory industry is preferred.
• Excellent communication skills, able to produce high level communications for public distribution.
• Prior experience working with and supporting a Board of Directors.
• Strong attention to details.
• Must be able to manage time and effectively communicate and set expectations.
• Prior experience reporting to multiple executives is desired.
• High level travel planning and meeting coordination is desired.
• Knowledge of governance and experience in a federally regulated industry is an asset.
• A professional, collaborative approach to problem-solving.
• Intermediate – Advanced MS Office and Adobe Pro skills – testing will be involved.
• Must be able to pass background checks and provide professional references.

David Aplin & Associates Inc., operating as Aplin, and its associated brands, CompuStaff and Impact Recruitment, is an award-winning employment agency connecting diverse, top-tier talent with exceptional organizations across North America. We welcome applicants from all backgrounds and charge no fees to apply or engage with our recruiters. Our clients partner with us to help expand and diversify their teams. Please note that all applicants must be legally entitled to work in Canada, including holding any necessary work permits.