Project Director

ONE HITS is seeking qualified applicants to join our ONE HITS Project Management Office as a Project Director. 

Reporting to the ONE HITS CEO, the Project Director will be responsible for leading and directing a large and complex multi stakeholder health information system build and implementation project for 12 hospital sites joining an existing system. The duration of this project is two and a half years.  

The Project Director applies project management skills and knowledge of the health care sector to oversee all components of the project life cycle, inclusive of planning, monitoring, execution and delivery. The Project Director will oversee the work of the project management office staff assigned to this initiative.  They will also be required to work closely in partnership and collaboration with the ONE HITS operational team, ONE HITS member hospitals and project sponsors to achieve successful end-user adoption. 

Roles and Responsibilities

The Project Director plays an important role as a customer service representative, building and fostering relationships with member hospitals. 

Project Management:

• Manage the Project Management Office and PM staff.  
• Chair weekly PMO/Member team meetings, and one-on-one meetings with PMO staff as needed.
• Ensure that all project artifacts are complete, up to date, and adhere to project management procedures for proper tracking and transparency
• Maintain project risk register and participate in risk mitigation plans
• Maintain project issues log and ensure that issues are addressed in a timely manner
• Participate in the recruitment and selection of PMO staff.
• Working with the ONE HITS finance team, prepare project financial reports and forecasts.  
• Ensure project tracking methodology is robust and timely tracking of both regional project plans and member sites deliverables are maintained
• Provide project reports and presentations to the ONE HITS Leadership team, Board of Directors and Member organizations as required.

Partnerships and Vendors

• Collaborate with the Meditech team on project related work, escalations and customer meetings.
• Coordinate with 3rd party vendors on any adjacent project implementations. 

Communications

• Prepare and present project artifacts and status reports.
• Collaborate with the ONE HITS Communication Manager on weekly project bulletins.
• Present project updates in various forums including but not limited to ONE HITS governance bodies and Member information sessions

Committee Participation

• Prepare the agenda and chair the weekly Project Management Round Table.  This group consists of PMO staff and Member Project Site leads to oversee all aspects of the project. 
• Attend weekly ONE Leadership team meetings with the Senior leadership and Management team
• Participate in other ONE meetings and committees as assigned

Human Resources Management 

• Ensuring Project Management Office Team members have the proper tools and training (initial and ongoing) to perform successfully
• Providing coaching and guidance to the project team

Other

• Other duties assigned by the ONE HITS CEO 

Education, Licencing and Certifications 

• Bachelor degree in business administration, computer science program, health administration or equivalent experience.
• Project management certification (PMP) with up to date active status is strongly preferred.
• Valid  Driver’s Licence

Experience 

• Minimum of 5 years experience leading complex projects, or managing a project portfolio  
• A strong preference will be given to candidates with Hospital Information Systems project implementation experience.
• Experience decision making and supporting and implementing policy in a multi-jurisdictional governance model. 
• 5 years IT management or leadership experience, preferably in the healthcare sector.

Knowledge, Skills and Ability 

• In-depth knowledge of IT infrastructure, applications, service models and end-user equipment. 
• A thorough understanding of relevant government regulations and legislation related to healthcare, privacy, and security.
• In-depth knowledge of health care and hospital practices, programs,and services. 
• Ability to develop and maintain good working relationships and interact positively and productively with teams across regional and provincial setting
• Demonstrated proficiency with use of Microsoft Office suite applications including Excel and Visio, MS project, virtual collaboration platforms
• Well developed and proven organizational, problem solving, analytical, and customer service skills
• Exceptional verbal and written communication skills, including the ability to create and deliver effective presentations to stakeholders 
• Understanding of ONE HITS Mission and Vision 
• Ability to use tact and discretion in dealing with sensitive issues and information

Working Conditions

• Work from home office environment
• 37.5 hours per week with occasional evening and weekend work as required
• Travel is required, candidates must have a driver’s license.
• Flexibility and availability to address issues outside of regular business hours.

ONE HITS is committed to staff accountability and safety by promoting individual accountability. 

ONE HITS staff are responsible for following ONE HITS policies and procedures.