Executive Assistant to the Dean

The University of Manitoba is a driving force of innovation, discovery and advancement. Our momentum is propelled by our campus community – UM faculty, staff and students whose determination and curiosity shape our world for the better. Our teaching, learning and work environment is uniquely strengthened and enriched by Indigenous perspectives. With two main campuses in Winnipeg, satellite campuses throughout Manitoba, and world-wide research, UM’s impact is global.

Discover outstanding employee benefits, experience world-class facilities and join a dynamic community that values reconciliation, sustainability, diversity, and inclusion. We are one of Manitoba’s Top Employers and one of Canada’s Best Diversity Employers. At the University of Manitoba, what inspires you can change everything.

The opportunity:

The University of Manitoba is looking for an Executive Assistant to the Dean. This position will be responsible for providing confidential executive assistance to the Dean of the Price Faculty of Engineering and Associate Deans and providing overall administration of matters related to academic staff in the Faculty, advisory service and administrative expertise to departments within the Faculty.

The incumbent interprets and provides advice and guidance to the Dean and office staff and responds to enquiries from other University departments with respect to Price Faculty of Engineering policies, procedures and by-laws.

The position also provides administrative, organizational, and secretarial support to Standing Committees of Faculty Council for which responsibility has been assigned and to various committees chaired by the Dean and Associate Deans, and is expected to interpret and provide advice and guidance to the Dean and Associate Deans in the management of those committees.

The qualifications and experience we’re looking for:

• Undergraduate degree in a relevant discipline and/or completion of an administrative program of studies required.
• A minimum of 5 years progressively responsible administrative experience required, with a preference for high-level administrative or executive support in a post-secondary environment.
• Knowledge of university policies, procedures and collective agreements in force at the University required.
• Supervisory experience is an asset.
• An acceptable equivalent combination of education and experience may be considered.
• Sound decision-making and problem-resolution skills required.
• Proven administrative and organizational skills, and be an analytical thinker, provide attention to detail, and produce work with high accuracy required.
• Exceptional written and oral communication skills required.
• Must have excellent spelling and grammar skills, as well as experience with writing correspondence and reports.
• Proficiency in office software and ability to learn new systems quickly required.
• Ability to use judgement, tact, and discretion, maintain confidentiality, and act independently with minimal supervision required.
• Ability to deal effectively and diplomatically with senior members of the University and the public required.
• Ability to initiate, plan, organize and prioritize diverse tasks, and ability to multi-task.
• Possess positive attitude and the ability to establish and maintain a good working relationship with faculty, support staff, students and also within the corporate and education environments required.
• Ability to work cooperatively as a member of a team to meet unit goals and objectives required.
• Conflict management skills an asset.
• Satisfactory work record, including satisfactory attendance and punctuality, is required.

Why the University of Manitoba?

Along with being one of Manitoba’s top employers, we are proud to provide a collaborative and enriching work environment. In addition to a strong compensation package with a competitive salary, the University provides an exceptional workplace that includes:

• Comprehensive group benefits and pension plan.
• Competitive vacation time.
• Employee and Family Assistance Program.
• A full spectrum of professional development opportunities.

Closing Date: January 16, 2025

Applications will only be accepted if you apply on UM Careers.

The University of Manitoba is committed to the principles of equity, diversity & inclusion and to promoting opportunities in hiring, promotion and tenure (where applicable) for systemically marginalized groups who have been excluded from full participation at the University and the larger community including Indigenous Peoples, women, racialized persons, persons with disabilities and those who identify as 2SLGBTQIA+ (Two Spirit, lesbian, gay, bisexual, trans, questioning, intersex, asexual and other diverse sexual identities).

If you require accommodation supports during the recruitment process, please contact 204-474-7195. Please note this contact information is for accommodation reasons only.

Application materials, including letters of reference, will be handled in accordance with the protection of privacy provisions of The Freedom of Information and Protection of Privacy Act (Manitoba). Please note that curriculum vitae will be provided to participating members of the search process.

Job Type: Full-time

Pay: $55,260.94-$77,365.32 per year

Schedule:

• Monday to Friday

Work Location: In person

Expected start date: 2025-02-03