Proposal Coordinator

Ontario, Edmonton or Calgary, AB

At EXP, we’re driven to provide innovative solutions for the world’s built and natural environments. As a team of engineers, architects, designers, scientists, and a community of professionals, we bring diverse and talented people together to solve the world’s most complex challenges. Here, you join a team that leverages differences, harnesses their entrepreneurial spirit in an employee-owned company that believes diversity is what gives us strength, seeks sustainable results and shares ambitions for each other, our clients, and the communities we are part of and serve. To be a part of EXP means to have your own experience while staying connected to a global network of professionals who believe we are a part of something bigger. Together, we are EXP.

EXP is seeking a creative, passionate, and driven Proposal Coordinator to join our dynamic regional marketing team. Your talent and participation would be valued and help move the firm forward with winning proposals and elevated marketing collateral. This is a hybrid position; you would be based in one of our Ontario offices or Western Canada offices, and working collaboratively with our regional marketing teams across North America.

This position requires exceptional time-management, attention to detail, planning, organization, layout software, and interpersonal skills. The ability to pivot easily between tasks is crucial for the successful performance of this role.

If you have a positive attitude, passion for driving results, enjoy working in a collaborative team setting, and want to further develop professionally – read on!

What you can expect to achieve:

• Manage, develop, and coordinate proposals from long lead to RFP; analyze requirements, set-up kick-off meetings with Sector/Practice Leaders, coordinate all proposal sections, written and graphic; review content; handle production and delivery
• Build and develop presentation slide decks and relevant marketing materials
• Develop and maintain support material: boilerplate content, resumes, project sheets, images, testimonials
• Use your creativity to develop a variety of marketing materials
• Brand ambassador of EXP - ensuring compliance with brand guidelines and design consistency
• Collaborate with regional marketing teams to obtain/exchange information
• Maintain and enter data in SharePoint
• Support PR initiatives, including social media
• Establish and maintain positive relationships with internal teams at all levels

What you bring to the team:

• Bachelor's degree in marketing, communications, or journalism is preferred
• 3-5 years of experience coordinating proposals in the AEC industry for federal, provincial state, and municipal clients
• Experience with Adobe Creative Cloud (InDesign, Photoshop) and MS Office (PowerPoint, Word, Excel, Outlook, Teams)
• Experience with CRM software, especially Deltek Vantagepoint is an asset
• Strong interpersonal, verbal, and written communication skills
• Persistent, enthusiastic, and driven
• Excellent organizational and time management skills, and strong attention to detail
• Ability to travel to local offices

EXP subscribes to the Workplace Equity Program. Applications from women, members of visible minorities, Indigenous peoples and persons with disabilities are encouraged. Persons with disabilities can obtain accommodation for the selection process by contacting us at the following email address: [email protected].