Administrative Assistant - Simulation Centre

Saskatchewan Polytechnic considers the diversity of our workforce to be one our leading strengths and greatest assets. Our employee diversity enhances our ability to meet the needs of an increasingly diverse student population. Currently, approximately 20% of our students are Indigenous. A continued emphasis on the development of a representative workforce is one of Sask Polytech’s strategic priorities and, as an organization, we are making significant efforts to attract and retain Indigenous employees.

Job Duties

This position provides administrative, receptionist and computer troubleshooting support for the Simulation Centre (SC) at the Regina Campus.

1. Provide administrative support to the Program Head, Academic Chair, faculty, and staff members at the Simulation Centre.
2. Collaborate with the Saskatoon and Prince Albert Simulation Centre Teams and partnered regional college sites.
3. Provide support for preparation of documents, reports and presentations.
4. Assist with database management, inventory and scheduling.
5. Assist the Simulation Coordinator in handling supplies and equipment.
6. Monitor monthly procurement card purchases.
7. Arrange meetings, prepare agendas, record minutes for meetings, and follow up with action items.
8. Provide support for booking student-learning experiences.
9. Other duties as assigned.

Qualifications, Skills, Abilities and Experience

Required Qualifications, Skills and Abilities (QSA)

1. Grade 12 and a recognized Office Administration diploma or an equivalent combination of education, training and experience.
2. Minimum two years recent and relevant experience in an administrative position.
3. Training and/or experience at the intermediate level in the use of common software packages (i.e. MS Office Suite) and at the basic level in the use of database packages.
4. Knowledge of common office procedures.
5. Training and/or experience in minute taking and transcribing minutes.
6. Effective interpersonal skills.
7. Effective communication skills.
8. Effective organizational skills.
9. Effective proofreading skills.
10. Ability to work independently under generalized supervision.
11. Demonstrates valuing diversity.