Accounts Payable Coordinator

The Accounts Payable Coordinator, under the direction of the Director, Support Services, completes the day-to-day accounts payable activities required. The successful candidate will have a proven track record of managing multiple tasks in a busy work environment, proficiency working with Yardi Payscan software and a willingness to learn.

DUTIES AND RESPONSIBILITIES

• Key in a consistent volume of accounts payable invoices each month, matching of all source documents, and ensuring appropriate GL distribution.
• Managing accounts payable functions using Yardi Payscan.
• Demonstrated ability to accurately calculate, post, correct, and manage accounting figures and financial records with high attention to detail and a high degree of data entry accuracy.
• Review invoices for the proper authorization.
• Setup new A/P vendor account and maintain A/P vendor database.
• Communicate with Vendors on issues and keep them up to date payment queries.
• Reconcile vendor statements and request for missing invoices, resolve aged items.
• Effective interpersonal and communication skills, both written and oral.
• Ability to work effectively with limited supervision and in a team environment.
• Adhere to Bayshore Policies and Procedures.
• Participates in proactive Health & Safety activities while performing all duties. Is responsible to notify immediate Supervisor of any Health & Safety risks or concerns.
• Maintains confidentiality of client and corporate information and discusses same only with appropriate Bayshore personnel.
• Complete other tasks as requested.

REPORTING RELATIONSHIPS

The Accounts Payable Coordinator works under the direction of the Director of Support Services and supports our Integrated Care Solutions division.

QUALIFICATIONS

Education

Minimum - Secondary School Diploma; completion of an Accounting Certificate is preferred. Certified Accounts Payable Specialist (CAPS) an asset.

Experience

At least two to four years of related accounts payable experience; working knowledge of Windows, Excel and Word, and accounting software.

Other Skills and Abilities

Exceptional interpersonal and communication skills; an ability to work independently and as part of a team; ability to meet deadlines while maintaining attention to detail; demonstrated track record of achievement in dealing with suppliers and staff; in-depth knowledge of multi-branch operations; strong commitment to continual learning. Proficient in Yardi Payscan and Microsoft Office Suite would be assets. Experience in a fast-paced and high-volume environment. Ability to problem solve, multitask, work effectively under pressure and meet deadlines. Eager to learn and ability to apply newly acquired skills for immediate results. Strong attention to detail, organization, and multi-tasking skills.

STANDARDS OF PERFORMANCE

The Accounts Payable Coordinator must demonstrate ongoing competency in completing all duties and responsibilities of this job description as well as agreed upon specific goals and objectives.

PERFORMANCE REVIEW

Performance will be reviewed on an ongoing basis with a formal review at the end of the three-month probationary period and subsequently, on at least an annual basis. Input will be sought from employee, ICS team, and in addition, will be based on ongoing client feedback and the extent to which performance meets expectations.