Transfer Associate, Reconciliation

Location: This position can be based out of our Winnipeg office.

Our Organization:

Founded in 2017, Wellington-Altus Financial Inc. (Wellington-Altus) is the parent company to Wellington-Altus Private Counsel Inc., Wellington-Altus USA Inc., Wellington-Altus Insurance Inc., Wellington-Altus Group Solutions Inc., Wellington-Altus Asset Management Inc., and Wellington-Altus Private Wealth Inc.—the top-rated* wealth advisory company in Canada and one of Canada’s Best Managed Companies. With more than $35 billion in assets under administration and offices across the country, Wellington-Altus identifies with successful, entrepreneurial advisors and portfolio managers and their high-net-worth clients.

• Investment Executive 2024 Brokerage Report Card.

The Opportunity:

Reporting to the Manager, Advisor Services, the Transfer Associate, Reconciliation is responsible for reconciling assets transferred in for our newly onboarding advisors and ensuring accuracy. This role involves providing regular updates on the reconciliation progress to the advisor team, ensuring a smooth transition for clients. The Transfer Associate plays a key role in resolving any discrepancies and maintaining accurate records.

Key responsibilities include:

• Reconcile, track Match assets received in transferred accounts with client statements to ensure accuracy and follow up with the custodian (NBIN) for any missing or unaccounted-for assets.
• Offering weekly status reports on reconciliation progress to the transitioning advisor teams and interact with them as needed to provide updates and respond to questions.
• Ensure accurate management of Book Value by NBIN, periodically reconciling and updating records as needed.
• Keep organized records and maintain documentation of all asset transfers and reconciliation efforts.
• Collaborate closely with other reconciliation team member(s) and the transition pod team to provide updates on common findings, such as missing assets, and escalate to manager any significant issues related to missing positions for a specific transitioning advisor.
• Provide weekly updates to the Manager on the reconciliation progress related to the transitioning advisor teams, including an overview of current tasks and an estimated completion timeline for each transfer.
• Identify and propose improvements to the asset transfer and reconciliation processes to increase efficiency or reduce errors.
• Work closely with the firm’s Transition Team, internal department, and external partners like NBIN to resolve issues and ensure smooth transfers.
• Collaborate with the Manager to develop expertise in specific areas and provide support to streamline departmental processes.
• Perform other duties as assigned and additional tasks related to advisor support and operational processes.

The ideal candidate will possess:

• Bachelor’s degree or diploma in Business Administration, Finance, or a related field preferred; or an equivalent combination of education and experience.
• Minimum of 1-3 years of experience in the financial services industry, ideally in a role involving external transfers, custodial operations, or advisory support is considered an asset.
• 1+ years’ experience in a customer/client service facing role.
• Completion or working towards completing the CSC is considered an asset.
• High level of proficiency in Microsoft Office (especially Excel).
• Familiarity with external transfer systems (e.g., ATON, CDS, DTC) or willingness to learn.
• Exhibit high accountability, reliability, adaptability, and innovation in achieving both daily tasks and long-term goals.
• Demonstrate a strong commitment to providing exceptional service with a positive attitude.
• Maintain excellent attention to detail.
• Possess exemplary interpersonal and influencing skills, with the ability to communicate effectively and collaborate across various mediums (in-person, phone, and virtually).
• Display excellent problem-solving abilities.
• Showcase strong organizational skills.
• Demonstrate a high tolerance for ambiguity, with the ability to adapt and manage a large volume of competing priorities.
• Employ strong critical thinking and effective written and verbal communication skills.
• Uphold the highest levels of confidentiality.

Conditions of employment:

• Must be legally eligible to work in Canada.
• A background check, satisfactory to the employer, may be required of the successful applicant prior to commencing employment.

Wellington-Altus Private Wealth is strongly committed to equity and diversity within its community and welcomes applications from women, racialized persons, Indigenous peoples, persons with disabilities, and persons of all sexual orientations and genders. All qualified individuals who would contribute to the further diversification of our organization are encouraged to apply.

To apply:

Click the Apply for This Job button to submit your resume, cover letter, and salary expectations. You will be contacted if you are selected for an interview. More information about working at Wellington-Altus can be found on our website at www.wellington-altus.com.