Property Administrator

The Property Administrator reports to and provides administrative support to the Senior Property Manager working on the Toronto Office/Mixed-Use portfolio. The successful candidate will be responsible for providing direct support by ensuring that key administrative aspects of the portfolio are maintained in a professional, current and proficient manner.

Responsibilities:

• Administer tenant accounts receivable including the processing of monthly rent cheques and EFT/PAD payments, and monitoring/collection of arrears.
• Process monthly re-occurring billing
• Code, process and enter incoming invoices via accounting software (Nexus).
• Assist with preparation of Property Budgets
• Assist with distribution of annual budget reconciliation and RANs, manual invoices.
• Prepare statements of account as needed.
• Maintain an up to date tenant contact list for all properties.
• Maintain an up to date Contractor List for all properties and set up new vendors and ensure compliance standards are met.
• Maintain Utility Registers and assist PMs with tracking utility payments
• Prepare monthly accruals
• Provide assistance on special projects, including preparation of various consolidated reports and annual budgets.
• Prepare and issue tenant billings, Rental Advice Notices and other routine tenant correspondence.
• Review tenant and head lease abstracts and ensure accuracy of rent rolls. To include the simulation and review of monthly rent roll to assist Property Manager.
• Process tenant service requests and dispatch contractors as advised by Property Manager and/or as required.
• Perform a wide variety of clerical and administrative duties including word processing, filing, photocopying, scheduling appointments, etc.

Qualifications:

• Previous property administration or related office experience.
• Strong accounting background considered an asset.
• Accounts Payable and Accounts Receivable experience is an asset.
• Strong computer skills, specifically with Excel.
• Excellent written and verbal communication skills, combined with an approachable manner.
• Strong analytical and accounting skills with excellent attention to detail.
• A self-starter with the ability to work independently.
• Positive attitude

Choice Properties REIT recognizes Canada's diversity as a source of national pride and strength. We have made it a priority to reflect our nation’s evolving diversity in the people we hire, and the culture we create in our organization. Accommodation is available upon request for applicants and employees with disabilities.

In addition, we believe that compliance with laws is about doing the right thing. Upholding the law is part of our Code of Conduct – it reinforces what our customers and stakeholders expect of us.