Administrative Manager

Position Summary: Reporting to the Deputy Director of the Victor Phillip Dahdaleh Institute of Genomic Medicine, the Administrative Manager is responsible for the business operations of the Institute, including financial oversight, human resources, communications, and grant management. This role involves participation in various committees and providing administrative support to scientific support platforms, such as MAGIC and C3G. The position also entails managing the logistics of large international events and supervising a team of support staff.

Primary Responsibilities

• Manage the business operations of the Victor Phillip Dahdaleh Institute of Genomic Medicine office.
• Provide professional expertise to unit members on administrative, financial, and project matters, aligned with the unit's and the University's objectives and policies.
• Supervise a team of professional and administrative staff, including recruitment, onboarding, performance management, and training.
• Plan activities to ensure the unit functions effectively and efficiently.
• Liaise and collaborate with other administrative resource teams at the Institute.
• Plan, establish, and implement the unit's budgets, including financial priorities and strategic vision.
• Develop and execute financial management strategies, including grant management and budgeting.
• Prepare reports and financial requests for funding agencies and University administration.
• Manage the Institute’s cost-recovery funds and associated expenses for platform mandates.
• Authorize expenditures, review accounts, and ensure compliance with financial policies.
• Perform analysis of financial statements and reports for various requirements.
• Serve as a liaison with other university units and external organizations.
• Attend and represent the unit at internal and external meetings.
• Manage physical resources, ensuring compliance with regulations and budgetary controls.
• Work closely with the Deputy Director and the FMHS Communications office on communication strategies.
• Manage logistics for large international events and conferences.
• Collaborate with cross-functional team members and support the School of Biomedical Sciences.

Other Qualifying Skills and/or Abilities

• Undergraduate degree in Business Administration, Economics, Finance, Management, or a related field.
• Master’s degree is an asset.
• Minimum of 5 years of experience in a leadership role, preferably in higher education or research institutions.
• Demonstrated ability to lead and develop teams in complex environments.
• Strong financial acumen and experience in budget and resource management.
• Proficient in strategic planning, policy development, and operational management.
• Excellent communication and interpersonal skills.
• In-depth knowledge of university regulations and administrative processes.
• Commitment to promoting high performance and continuous improvement.
• Good communication skills in English and French.

McGill University hires on the basis of merit and is committed to equity and diversity within its community. We welcome applications from diverse candidates with the skills to engage with diverse communities. Contact [email protected] for accommodations during the application process.