Donor Grants Administrator

• Together with the current Donor Grants Administrator, process Donor Advised Fund grants, ensuring that grants are fully and accurately entered into the Foundation’s database system. Provide backup grants processing for Charitable Organization Fund distributions and Designated Fund grants, as necessary.
• Adjust grants requiring correction or reversal.
• Act as a primary contact for grantees regarding inquiries, meeting coordination, payment, grant acknowledgements, donor recognition, etc.
• Ensure that new grantee contacts and changes to existing grantee contacts are captured in the database.
• Oversee grant-related correspondence, which primarily but not exclusively includes correspondence with grantees regarding payments.
• Create reports from the database.
• Assist with donor and charity inquiries, research, meetings, correspondence, and related administrative duties as required.
• Provide backup and vacation relief for other Donor Grants Administrator and Distributions Administrator.
• Support the distribution of communications with donors regarding Funds, granting processes, and relevant Foundation activities.
• Support the management of information about grants and charities.
• Liaise with Grants and Finance Teams as needed.
• Other duties and projects in support of the Vice President, Donor Engagement, and the Donor Relations Team, as may be required from time to time.

WHAT YOU BRING:
Education, Skills, and Experience:

• Post-Secondary education or relevant experience in the field of administrative information management preferred
• Excellent written and verbal communication skills
• Excellent organizational skills and attention to detail
• Proficient in data input and generating reports from databases

• Proficient with Microsoft Office (Word, Excel, and Outlook)
  • Microsoft Word – including creating documents by referencing Excel data to run mail merges
  • Microsoft Excel – including experience with formulas and functions
  • Familiar with macros in Word and Excel
  • Outlook – including understanding of Outlook rules and how to use them to manage different types of information received via email
• Familiarity with SharePoint and/or Office 365 would be an asset
• Familiarity with electronic records and information management principles would be an asset
• Knowledge of the Canadian charitable sector and ongoing interest in learning about Calgary and area charities would be an asset

WHAT SUCCESS LOOKS LIKE:

• Timeliness, accuracy, and fulfillment of position mandate responsibilities.
• Adherence to the Foundation’s values, policies, and processes.
• Fair and respectful treatment of stakeholders.

WHY WORK AT CALGARY FOUNDATION:
You have a passion to build a healthy and vibrant community where everyone belongs. You thrive on challenging work and value a culture of collaboration, professionalism, and mutual respect. You are committed to upholding and promoting the values of the Calgary Foundation.

HOW TO APPLY:
Interested candidates are encouraged to submit, via email, a cover letter and resume in PDF format, by January 24, 2025, to Tracy Maracle, Vice President, Governance & Human Resources to email: [email protected]

In addition to salary, a comprehensive benefits package, participation in a matching RRSP program, and a flexible work environment are also offered.

We thank all applicants for their interest, but only those selected for an interview will be contacted. For information regarding the Calgary Foundation please visit calgaryfoundation.org.

ADDITIONAL INFORMATION:

• All applicants must be legally entitled to work in Canada at the time of the application