Research Coordinator

About Queen's University

Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation, power generation, corporate shared services, and many more.

We are committed to employment equity and diversity in the workplace and welcome applications from individuals from equity seeking groups such as women, racialized/visible minorities, Indigenous/Aboriginal peoples, persons with a disability, persons who identify in the LGBTQ+ community and others who reflect the diversity of Canadian society.

Come work with us!

Job Summary

POPLAR, the Primary care Ontario Practice-based Learning and Research Network, is an initiative of Ontario’s six University Department/Section of Family Medicine and the Alliance for Healthier Communities (Ontario’s Community Health Centres, Nurse Practitioner-led Clinics and Aboriginal Health Access Centres). POPLAR securely collects and de-identifies electronic medical record (EMR) data across Ontario; the POPLAR Database can be used for research, epidemiology, quality improvement and health system monitoring. POPLAR supports practice-based clinical research and quality improvement processes in primary care. POPLAR works with clinicians, researchers, and policy makers, providing information on the vital work primary care does, while supporting practices in delivering optimal care across Ontario.

Reporting to the Manager of the Centre for Studies in Primary Care (CSPC) and taking direction from the POPLAR Project Manager, the POPLAR Research Coordinator has two main roles: administrative duties and tasks related to the use of POPLAR data for research. This position will work collaboratively with PIs, external partners, and researchers in the review and implementation of research activities. The POPLAR Research Coordinator must ensure that research activities remain consistent with the values and priorities of Queen’s Department of Family Medicine. The incumbent will support research projects by interacting with research teams across Ontario, ensuring ethics certification and approval have been obtained, facilitating data collection, and troubleshooting any issues that may arise.

Job Description

• Perform administrative duties, such as creating meeting agendas, minute-taking, scheduling meetings, tracking annual renewals, writing summaries, website content and design, onboarding personnel, managing permissions, tracking completion of privacy and ethics training and assisting with REB applications.
• Develop protocols and processes for reviewing research applications.
• Attend and provide updates at Research Committee meetings.
• Track and maintain key information critical to the function of the research projects.
• Manage the preparation of research ethics applications where required among member institutions.
• Contribute to the writing and delivery of professional documents such as manuscripts, reports, briefings and presentations.
• Coordinate grant and funding applications including preparation and submission.
• Undertake other duties in support of POPLAR as required.

• A Master’s degree in a relevant field, or a health professional with equivalent research experience.
• Minimum 5+ years relevant experience in one or more of the following: epidemiology, clinical research methodology, family medicine, health sciences, or equivalent combination of education and experience.
• Knowledge of common computer software packages (e.g., Microsoft Word, Excel, PowerPoint).
• Knowledge of qualitative and quantitative research methodology.
• Equivalent combination of education and experience in a medical research setting may be considered.

• Promote equity, diversity, and inclusion within the workplace.
• Demonstrate a high level of initiative, be proactive, and have excellent interpersonal skills.
• Analytical and problem-solving skills and an ability to analyze, process, and synthesize data as necessary.
• Strong communication (verbal and written) and interpersonal skills to work with a diverse range of individuals in a professional manner and to provide clear and accurate information.
• Ability to prioritize competing demands, be well organized, and possess well-developed planning skills to meet deadlines.
• Excellent general computer skills with an ability to use and contribute to the development of electronic systems for managing information. Ability to learn and utilize project-related software as required.
• Excellent organizational skills with the ability to multi-task.
• Attention to detail with a high degree of accuracy.
• Sound judgement: proven ability to work independently and as a team member; ability to work within, and adjust to, shifting timelines.
• Strong health data and evaluation skills.

• Independent management of day-to-day administration.
• Make recommendations regarding format and content of research proposals.
• Prioritize work and time based on multiple demands.
• Decide how to distribute information, what method to use, and who to send it to.
• Determine responses to general enquiries, providing reasonable answers or a means to find an answer if necessary.
• Determine when an unexpected problem needs to be brought to the attention of senior staff.

Employment Equity and Accessibility Statement

The University invites applications from all qualified individuals. Queen’s is committed to employment equity and diversity in the workplace and welcomes applications from women, visible minorities, Aboriginal Peoples, persons with disabilities, and persons of any sexual orientation or gender identity. In accordance with Canadian Immigration requirements, priority will be given to Canadian citizens and permanent residents.

The University provides support in its recruitment processes to all applicants who require accommodation due to a protected ground under the Ontario Human Rights Code, including those with disabilities. Candidates requiring accommodation during the recruitment process are asked to contact Human Resources at [email protected].