Secretary- Receptionist

Groupe Marcelle is currently looking for a secretary-receptionist for a temporary full time position for a maternity leave replacement (7 months contract).

The secretary-receptionist will support the president and members of the executive team by performing a variety of administrative tasks such as: greeting visitors, coordinating the reception of calls and emails, processing and filing them, as well as organizing documents and appointments, among other duties. The secretary-receptionist will also provide administrative support for various corporate events within the company.

WORK ENVIRONMENT

• Workplace: 9200, Côte-de-Liesse Road, Montreal, Quebec in hybrid mode (minimum three (3) days a week in the office) with possibilities of four (4) days a week when needed.
• Growing company.
• A dynamic team of professionals.
• Employee discounts on all Marcelle Group products.

YOUR RESPONSIBILITIES WILL BE

• Greet visitors, clients, and colleagues all by ensuring a positive experience.
• Filter incoming calls and direct requests, manage emails, phone calls, and mail.
• Organize meeting rooms, equipment, and reservations, and prepare necessary documents.
• Manage packages, access control, and visitor badges.
• Handle correspondence (emails, phone calls, mail) and address internal requests.
• Organize the president's and executive team's agendas, schedule meetings and travel.
• Prepare and organize documents for meetings and presentations.
• Provide daily administrative support (filing, ordering supplies) and assist the executive team.
• Provide personal support to the president, including scheduling appointments and managing travel (ticket bookings, hotels, transportation).

WE WOULD LIKE TO MEET YOU IF YOU HAVE

• A diploma in Professional Studies (DEP) or a College Studies Diploma (DEC) in Secretarial Studies or Office Administration.
• A minimum of five (5) years of relevant experience.
• Strong organizational skills.
• Exceptional customer service.
• Excellent professional ethics.
• Skills in event management or organization (an asset).
• Experience working with senior management (an asset).
• Proficiency in Microsoft Office tools (Word, Excel, PowerPoint), Teams, and Outlook, with strong technological aptitude.
• Ability to write in both French and English.

AND IF YOU ARE

• Independent, proactive, and flexible in responding to various and sometimes urgent needs.
• Able to handle confidential information.
• Capable of identifying and working with multiple priorities.
• Able to work under pressure.

The task and responsibilities listed above are summaries and indicatives.

TO APPLY

We invite interested individuals to use our online recruitment module by submitting an application to https://dayforcehcm.com/CandidatePortal/en-US/groupemarcelle.

DIVERSITY AND INCLUSION

Groupe Marcelle wants to offer equal employment opportunities to all. It invites women, members of visible and ethnic minorities, Aboriginals, and persons with disabilities to apply. Groupe Marcelle is also committed to pursuing the integration of diversity and making it a source of enrichment and pride for all its employees.

The use of the masculine gender in this document refers to both men and women.

Groupe Marcelle thanks all candidates for their interest; however only those selected to continue in the process will be contacted.