Judicial Assistant

Job Information

• Job Requisition ID: 66185
• Ministry: Justice
• Location: Calgary
• Full or Part-Time: Full Time
• Hours of Work: 36.25 hours per week
• Permanent/Temporary: Permanent (3 positions)
• Scope: Open Competition
• Closing Date: Open Until Filled
• Classification: Legal Administration 2
• Salary: $2,073.50 - $2,549.41 bi-weekly ($54,118 to $66,539 annually)

The Ministry of Alberta Justice helps ensure that all Albertans can live in safe and resilient communities while having access to a fair and innovative justice system. Working alongside its partners in law enforcement, family justice, health, the judiciary, criminal justice system and other stakeholders, the ministry has a direct or shared responsibility in all elements of the justice system in Alberta. Follow the link to see what else we have to offer:

The Court of King’s Bench is the Superior Trial Court for the Province, hearing trials in civil and criminal matters and appeals from decisions of the Court of Justice. Court of King's Bench of Alberta

Role Responsibilities

Do you have experience providing Executive and/or Legal Assistant support within a challenging and dynamic work environment? Do you want to work with the busiest court in Alberta, assisting Court of King’s Bench in rendering judgments that will impact Albertans? If so, the Court of King’s Bench has an exciting opportunity to provide executive and legal support to justices in Calgary.

As a Judicial Assistant, working in a team environment, you will be responsible for providing comprehensive administrative and legal support to up to five Justices of the Court of King’s Bench, including but not limited to:

• managing calendars and scheduling appointments
• documenting and processing budgetary/claim expenses
• typing, formatting, editing and proofreading judgments, including researching and verifying case and statute citations, to ensure accuracy of the finished product prior to filing
• researching and preparing correspondence and memoranda of a highly complex and confidential nature
• preparing material for court hearings
• handling sensitive and confidential information
• establishing and maintaining hard-copy and electronic filing systems including organizing and classifying records
• handling incoming telephone inquiries and mail
• coordinating travel arrangements often of a complex nature
• coordinating meetings and conferences, which includes organizing and assembling all documents required
• scheduling judicial assignments
• performing backup duties for other Judicial Assistants
• performing other related administrative tasks as requested

As the ideal candidate, you will possess strong communication and problem-solving skills and will be highly motivated and creative in managing multiple projects with competing deadlines. It is imperative that the ideal candidate has worked solely for at least three executives, lawyers, or judges.

You will have daily contact with the judiciary, lawyers, Court personnel, unrepresented litigants and others. Your excellent interpersonal skills will be needed to liaise with these key stakeholders before, during, and subsequent to Court proceedings.

The successful candidates must act in a responsible and professional manner reflecting the fair and equitable delivery of justice in Alberta. To succeed in this role, you must have excellent attendance, as well as exercise a high level of professionalism, flexibility, and attention to detail. You will also possess strong leadership skills and have a well-developed ability to work independently. Having excellent knowledge of the court system, court procedures and relevant legislation will allow you to identify and deal quickly with complex technical problems as they arise.

Competencies for this Position Include:

• excellent communication and judgement
• time management skills
• attention to detail
• punctuality
• ability to multi-task
• ability to work independently and without supervision
• conflict management skills
• dependability
• professionalism
• flexibility/adaptability
• diplomacy
• tact

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. The successful candidate will demonstrate the following competencies:

• Agility: Ability to anticipate, assess, and readily adapt to changing priorities, manage resilience in times of uncertainty and effectively work in a changing environment.
• Develop Networks: Proactively building networks, connecting and building trust in relationships with different stakeholders.
• Build Collaborative Environments: Leads and contributes to the conditions and environments that allow people to work collaboratively and productively to achieve outcomes.
• Systems Thinking: Understanding how work in one part of the APS impacts others, maintaining awareness of broader impacts and connections.
• Creative Problem Solving: Ability to assess options and implications in new ways to achieve outcomes and solutions.

Qualifications

All applicants must include a cover letter. Applications without a cover letter will not be considered. In your cover letter, please give us a brief overview (approximately 300-400 words) of why you are suitable for this role. Your grammar and punctuation will be assessed.

A two-year diploma in a related field (e.g., Legal Assistant, Legal Administration, and Paralegal) supplemented with at least one year progressively responsible related experience is a requirement. Equivalencies will be considered on the basis of one year of education for one year of related legal experience or one year of legal experience for one year of related education.

Preference will be given to candidates with 10+ years of directly related experience. Assets include:

• Previous experience as a Judicial Assistant supporting three or more Justices or Judges.
• Previous experience as an Executive Assistant supporting three or more Executives.
• Experience working in a Court environment, preferably with the Court of King’s Bench.
• Experience using, applying and understanding legal terminology.

Candidates may be asked to do further testing. Selected candidates will be required to complete typing and grammar tests prior to an interview.

Notes

• There are 3 permanent positions in the Court of King's Bench – Judicial, Calgary, full-time, working Monday to Friday 8:15AM - 4:30PM.
• In your resume, please include dates (including months and years) associated with all education and work experience.
• Any costs associated with obtaining required documents/checks or interview travel expenses will be the responsibility of the candidate.
• Final candidates will be required to undergo a security screening.

Please demonstrate how your qualifications meet the advertised requirements, including education, experience, and relevant examples of required competencies.