Branch Administrator

Our elevators, escalators, and moving walks safely transport more than two billion of us up and down buildings and across transportation hubs every day. As part of the Schindler team, you’ll discover meaningful work that enhances quality of life for communities, and contributes to making places more accessible, inclusive, and sustainable for all. We combine innovation, safety, and high ethical standards, ensuring respect both among colleagues and for the world around us. By joining us, you don’t just become part of our success story; you help shape the future and continue our rich legacy that started back in 1874.

With Canadian Headquarters in Toronto, Ontario, Schindler Elevator Corporation specializes in latest-technology engineering as well as mechanical and micro-technology products designed and rigorously tested for comfort, efficiency and reliability. Schindler products can be found in many well-known buildings throughout Canada, including Scotia Plaza, Bay & Adelaide, Edmonton Arena, Calgary Airport, and Vancouver Canada Line.

Your main responsibilities

• Enter payroll details for hourly employees
• Process Time and Material (T&M) and Fixed Price (FP) billings
• Code invoices for accounts payable processing
• Manage all Accounts Receivable Activities within the Branch and HQ
• Complete fleet administration tasks including ensuring insurance documents are current, issuing vehicle assignment change notices, and monitoring vehicle maintenance schedule
• Issue and file purchase orders
• Provide administrative support to assist with ensuring ISO Compliance, and documenting Health and Safety Committee meeting minute.
• Enter records for safety and technical training
• Coordination of training and maintenance of training logs
• Prepare various reports utilizing SAP and MS Office
• Create and maintain field employee databases and files
• Answering all incoming calls and re-directing as appropriate
• Develop and maintain local administrative procedures
• Review and create correspondence for field employees and customers
• Provide back up support and coverage for Service and New Installations Coordinators

• Maintain and update manpower lists
• Filing and other administrative duties as required (e.g. business cards, office supplies, personnel transactions)

What you bring

• Business school or college certificate
• Experience working in an administrative role is preferred

• Proficient in MS Office
• Communication: Excellent verbal and written communication skills
• Knowledge of SAP reporting functions considered an asset
• Organization: Possess excellent organization skills with the ability to balance high volume of activities and changing priorities
• Problem Solving: Information seeking and achievement orientation, ability to solve problems both independently and collaboratively
• Teamwork: Ability to interact with all levels and foster a teamwork relationship

What’s in it for you?

• Competitive Salary (commensurate with experience)
• Competitive Bonus Incentive Program or Commission Plan
• Wide range of professional and leadership development opportunities
• Competitive Extended Health, Dental & Vision Plans
• Generous Paid Time Off Plans
• Tuition Reimbursement Program
• Competitive Group RRSP with Company Match

We Elevate… Your Career

Become part of our team and help us enhance quality of life and drive innovation while raising the bar for safety and sustainability. We value your diverse skills and perspectives as together we shape the sustainable cities of today and tomorrow.

At Schindler Group we value inclusion and diversity, and practice equity to create equal opportunities for all. We endeavor that all qualified applicants will receive consideration for employment without regard to age, race, ethnic background, color, religious affiliation, union affiliation, gender, gender identity, sexual orientation, marital status, national origin, nationality, genetics and health, disability or veteran status.