IT Project Coordinator

It Project Coordinator Position Overview

We are seeking a highly organized and detail-oriented IT Project Coordinator to support the successful delivery of complex initiatives, including transformational change projects. This role will work closely with the Program Manager and project teams to ensure effective planning, communication, and execution. In This Role You Will:Develop, update, and manage detailed project plans, timelines, and schedules, ensuring tasks are coordinated and deadlines met.

Allocate and manage resources such as personnel, equipment, and materials, adjusting as needed to address conflicts or shortages.

Serve as the central hub for project communications, keeping stakeholders and team members informed through updates, meeting agendas, and summaries.

Prepare presentation materials tailored to different audiences.

Maintain comprehensive project documentation, including plans, reports, and contracts, ensuring version control and accessibility.

Identify project risks, escalate them for mitigation, and track issues to resolution to keep the project on schedule.

Assist in monitoring project budgets, tracking expenses, and collaborating with finance teams to process invoices and financial reports.

Track project progress and performance against KPIs and milestones, delivering regular status reports to stakeholders and management.

Preferred Qualifications

Engage with internal stakeholders to align goals, gather requirements, address concerns, and promote collaboration.The ideal candidate will possess strong organizational skills, attention to detail, and the ability to thrive in a fast-paced, collaborate effectively in an agile environment, navigating input from multiple stakeholders and addressing occasional ambiguities in communication to drive successful outcomes. Familiarity with project management tools and methodologies is essential, along with excellent communication and problem-solving abilities.Preferred Qualifications:

Experience with SharePoint or similar platforms.

Experience with MS Vision and MS Project

Knowledge of budget tracking and financial reporting tools.This is a unique opportunity to contribute to impactful IT projects and be a key player in driving meaningful change within our organization.

DESIRABLE EDUCATION AND EXPERIENCECompletion of a bachelor’s degree in business, computer sciences, or a related field, including or supplemented by project management training, plus considerable related experience in an integrated information technologies environment, or an equivalent combination of training and experience. KNOWLEDGE, SKILLS AND ABILITIESThorough knowledge of project management methods, practices and procedures as they relate to the work performed.Considerable knowledge of the desktop and departmental systems in relation to the work performed.Considerable knowledge of the functions of departments served and their information systems requirements.Ability to apply change management practices, standards, and techniques in an information technology environment.Ability to coordinate project budgets and timelines while managing scope and risk.Ability to make timely decisions, delegate work, and organize work initiatives when managing changing priorities.Ability to communicate tactfully and effectively orally and in writing, to facilitate discussion, and to present complex information in an effective and consumable manner.Ability to establish and maintain effective working relationships and to provide advice and assistance to steering committees and user groups. ADDITIONAL INFORMATION

This is a temporary full-time position for approximately twelve (12) months which maybe extended or concluded due to unforeseen circumstances. EQUITY STATEMENTAt the City of Maple Ridge, we are dedicated to cultivating an inclusive culture that actively values and embraces diversity. We strive to attract and retain a talented, diverse workforce that is broadly reflective of the community we proudly serve. Accommodations are available on request for candidates taking part in all aspects of the selection process by contacting [email protected]. WHAT WE OFFER YOU:The City of Maple Ridge is a great place to work with competitive compensation packages that include the Municipal Pension Plan, a strong employee wellness program and the opportunity for professional career growth and professional development. If you want to help shape a growing community in a municipality that strives for service excellence, then this is the position for you. We thank all applicants for their interest, however, only those under consideration will be contacted.