Administrative Assistant

Overview

We are seeking a dedicated and detail-oriented Administrative Assistant to join our growing team. The ideal candidate will possess strong organizational skills and a customer-focused attitude, ensuring smooth operations within the office environment. As an Administrative Assistant, you will play a crucial role in supporting daily administrative tasks: managing front desk operations along with our current administrator, providing exceptional service to clients, and assisting staff with their responsibilities.

Responsibilities

• Perform a variety of administrative and clerical activities to support daily operations.
• Review, modify, and prepare letters, reports, Word documents, and other correspondence materials when needed.
• Send notices to clients as requested and e-file documents in a timely manner with the Canada Revenue Agency when instructed.
• Update and maintain both electronic and paper filing systems to ensure records are current and accessible.
• Attend to incoming calls, mail, faxes, and general office filing, scanning, mailing, and arranging for couriers.
• Coordinate and schedule internal and external meetings as well as team social events.
• Contribute to the development of new ideas and approaches to improve work processes and enhance efficiency.
• Work collaboratively with other team members and leadership to achieve organizational goals.

Requirements

• Proficiency in computer skills, including Microsoft Office Suite (Word, Excel, PowerPoint).
• Strong organizational skills with the ability to prioritize tasks effectively.
• Excellent customer service skills with a friendly demeanor.
• Familiarity with phone etiquette and professional communication standards.
• Ability to work independently as well as part of a team.
• Attention to detail and accuracy in all tasks performed.
• Post-secondary education in administration is considered an asset.
• 1-3 years of administrative experience in a professional working environment

What We Offer

• Competitive wage ranging between $26.00 to $29.00/hour, dependent on experience
• Strong benefits package
• Opportunities for professional growth and development.
• A supportive and collaborative work environment.
• The chance to work with a dedicated and talented team.

If you are looking for an opportunity to contribute to a dynamic team while developing your administrative skills, we encourage you to apply!

Please send your resume.