People & Culture Coordinator

Position Details

We are looking for a People & Culture Coordinator to join our Victoria office. In this role, you will play a key role in supporting AME in its efforts to create a great workplace for its people.

The AME Consulting Group is an employee-owned organization that provides our employees with opportunities to build their legacy with exciting career possibilities and growth. We specialize in sustainable and environmentally responsible design, with projects across a diverse range of sectors. With a resolve for a better tomorrow, we have cultivated an environment where learning and mentoring thrives. We are looking for someone who is motivated, talented, and a committed team member to join us.

Key Responsibilities

• Assisting in the recruitment process by posting job openings, reviewing resumes, conducting pre-screen interviews and coordinating interviews with hiring managers.
• Supporting new employee onboarding, including orientation and documentation.
• Maintaining accurate employee records in different systems.
• Leading employee lifecycle changes. Tracking and documenting probationary periods, team changes, promotions, and other employee status updates. Ensuring all processes are followed, including performance evaluations, promotions, and offboarding procedures, to maintain accurate records and smooth transitions for employees.
• Assisting with benefits administration, including enrollment, updates, and inquiries.
• Processing and tracking employee leaves of absence, including vacation, sick leave, and other types of leave.
• Assisting with payroll administration and ensure accurate employee time tracking and compensation records.
• Acting as a point of contact for People & Culture related inquiries, assisting in conflict resolution, and supporting internal communications to promote company culture and values.
• Coordinating company events, recognition programs, and team-building activities.
• Supporting employee feedback mechanisms (employee surveys, one-on-one check-ins) and helping analyze results to improve the work environment.
• Providing administrative support to the People & Culture team.

Key Skills

• Proficiency in Microsoft Office (Word, Excel, PowerPoint), Bluebeam/Adobe Acrobat and familiarity with HRIS software such as ADP (or equivalent).
• Ability to work collaboratively and efficiently in a team while being independent and self-sufficient.
• Exceptional written and verbal communication skills
• Self-motivated, Empathetic, Good Listener, Detail oriented, Confident, Multi-tasker, Organized, Proactive.
• Excellent time management and task prioritization skills.
• Strong focus on Staff Engagement, Teamwork, Loyalty, Honesty/Integrity, Collaborative, Enthusiastic/Engaged, Strong Work Ethic.
• Ability to work collaboratively and efficiently in a team while being independent and self-sufficient.

Qualifications and Experience

• Bachelor’s degree in human resources or related field and/or equivalent experience.
• At least two years related experience required.
• Previous experience working in a design or engineering firm (or similar industry) is a plus.

We Offer:

• Competitive pay
• Vacation starting at 3 weeks
• Comprehensive health and dental benefits
• Flexible and hybrid work options
• Every second Friday off
• Employee & Family Assistance Program (EFAP)
• RRSP matching
• Potential shareholder opportunity

How to Apply:

Please use the Apply button to submit your application using our Career Portal.

At AME, we are committed to the principles of employment equity in all our offices, and we welcome applications from all qualified individuals. We consider all qualified candidates regardless of gender, ethnicity, country of birth, political or religious affiliation, health status, or any other status protected by law.

We thank all those that apply but only those applicants invited for an interview will be contacted.