CSTO Scheduler Timekeeper Specialist

Description

PeaceHealth is seeking a CSTO Scheduler Timekeeper Specialist - Hybrid for the Northwest Network. This hybrid role requires the incumbent be onsite approximately 30% of the time.

The salary range for this job opening at PeaceHealth is $26.70 – $40.06. The hiring rate is dependent upon several factors, including but not limited to education, training, work experience, terms of any applicable collective bargaining agreement, seniority, etc.

Job Summary

Responsible for adhering to PeaceHealth scheduling practices while creating, balancing, and publishing department schedules, and posting and approving open shifts. Partners with managers to establish department schedule requirements and review/approve caregiver time off requests. Ensures license and certification compliance . Regularly audits and reviews timecards for accuracy and pay rule compliance. Approves caregiver submitted timecard edit requests, as well as payroll correction submissions.

Essential Functions

• In partnership with assigned leaders, establishes schedule requirements. Prepares and maintains assigned department schedules, including inputting schedules into My Time.
• Identifies any open shifts within the schedule and following department communication protocols, works to post and assign those open shifts within the schedule.
• Prepares, updates, prints, and distributes staffing schedules for delivery to designated clinical areas daily.
• Ensures all changes to the schedules are in accordance with organizational policies and documented by the scheduling system.
• Reviews caregivers are current with required licensure or credentials needed to be scheduled for work. Communicate issues to leadership, as necessary.
• Supports assigned departments by regularly auditing caregiver timecards to ensure they are accurate and compliant with PeaceHealth pay practices and timekeeping policies.
• Approves caregiver submitted edit request for timecard changes or corrections. May also assist leaders and caregivers with submitting payroll corrections.
• Assists in identifying ways to improve scheduling processes. Functions as a resource to appropriate management team for efficient use of staffing/scheduling system.
• Works closely with managers to provide productivity and statistical reports as requested. May participate in analyzing and interpreting data to ensure optimal staffing.
• May coordinate education schedules as requested.
• Performs other duties as assigned.
  
  

What You Will Bring

• Associate Degree Preferred.
• Minimum of 1 year experience in staffing, scheduling, and/or time and attendance management.
• Healthcare setting experience preferred.
• Experience scheduling and/or timekeeping within a collective bargaining agreement environment preferred.
  
  

Additional Skills

• Skills in problem solving and organizing and disseminating information.
• Strong verbal, written and interpersonal communication skills with the ability to communicate effectively with individuals at all levels within the PeaceHealth organization.
• Effective communication skills, both verbal and written.
• Strong analytical, critical thinking and problem-solving skills.
• Advanced computer skills to include Excel, Word, and knowledge of scheduling and/or time & attendance software.
• Ability to multi-task and work in an environment with multiple interruptions and successful follow-through is necessary.
  
  

Working Conditions

• Consistently operates computer and other office equipment.
• Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.
• Sedentary work.
• Predominantly operates in an office environment.
• Ability to communicate and exchange accurate information.
• The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading.
  
  

PeaceHealth is committed to the overall wellbeing of our caregivers: physical, emotional, financial, social, and spiritual. We offer caregivers a competitive and comprehensive total rewards package. Some of the many benefits included in this package are full medical/dental/vision coverage; 403b retirement plan employer base and matching contributions; paid time off; employer-paid life and disability insurance with additional buyup coverage options; tuition and continuing education reimbursement; wellness benefits, and expanded EAP and mental health program.

See how PeaceHealth is committed to Inclusivity, Respect for Diversity and Cultural Humility (https://www.thecaregiver.org/wp-content/uploads/2017/05/PeaceHealth-Statement-of-Commitment-to-Diversity-and-Inclusion-vFINAL.pdf) .

For full consideration of your skills and abilities, please attach a current resume with your application. EEO Affirmative Action Employer/Vets/Disabled in accordance with applicable local, state or federal laws.

PeaceHealth requires a completed Primary Vaccine Series (e.g., 2 dose monovalent Pfizer, Moderna or Novavax series or 1 dose J&J vaccine series) or be Up to Date (receiving the most recent Pfizer/Moderna bivalent vaccine/booster) for COVID-19 vaccination prior to their start date. PeaceHealth has a medical and religious exemption request process for those that are unable to receive the COVID-19 primary vaccine series due to medical/religious reasons. For caregivers that will be working in Oregon there is a personal vaccine exemption form that may be requested.

REQNUMBER: 95700