Administrative Assistant

Company Description

Welcome to a place where people are at the heart of everything we do.

Welcome to people with an inspiring vision and who seek stimulating challenges. At CIMA+, you’ll find a place where you’ll have many opportunities to learn and develop while working on engaging projects.

We are a firm 100% owned by its employees and we value a collaborative and entrepreneurial mindset. You will have the flexibility to manage your work on your own terms and define what work-life balance means to you.

When you join CIMA+, we welcome you to a place that you can call home.

Job Description

Job description

CIMA+’s Environment and Earth Sciences Department is currently looking for an administrative assistant for its Montreal office.

In this role, you will be responsible for various administrative and technical aspects to ensure that projects run smoothly. You will collaborate with the entire team of engineers, biologists and other professionals in carrying out their activities.

We offer a flexible hybrid work mode, allowing you to work from home and from our offices.

Main Responsibilities

• Document preparation:
• Proofread, correct and format various documents (reports, letters, service offers, meeting minutes, presentations, project sheets, etc.).
• Operations support:
• Create service offers and projects in the various platforms
• Monitor and update information in management systems
• Welcome and integrate new team members and answer their questions
• Respond to requests from project managers and directors
• Complete purchase orders and assist with billing tasks
• Transmit expense accounts
• Perform all other administrative tasks related to operational support
  

Qualifications

• College or vocational diploma (DCS, ACS or DVS) in secretarial, communications, office automation or other relevant field
• Minimum three (3) years’ experience in an administrative support role, ideally in the engineering or environmental field
• Excellent command of spoken and written French and English
• Proficiency in MS Office suite (Word, Excel, Outlook, PowerPoint) and Adobe Acrobat Pro
• A constant concern for a job well done
  
  

In addition to financial compensation, CIMA+ offers:

• Comprehensive Group Benefits available from day one for all permanent employees working at least 20 hours per week.
• Flexible Health and Dental Care benefits to meet your family’s needs
• Employee and Family Assistance Program
• Access to physical, financial, mental, social and environmental well-being services
• Retirement Savings Plan (RRSP) with 4% employer contribution
• As an employee-owned company, an annual opportunity to purchase shares
• 37.5 hour work week with an opportunity to have any overtime banked or paid out (for hourly employees)
• Flexible work schedule in a hybrid work mode
• Work/Life balance policy across Canada
• Up to five (5) weeks of vacation: based on years of relevant experience
• Eleven (11) statutory holidays plus a personal paid day off
• Employee referral bonus program
• Group discounts on home and auto insurance, fitness memberships, technology, mortgages, and more
• Mentoring programs at local and national level
• Tailored training to improve your existing skills
  
  

Please contact Réna Chont for more informations

Additional Information

Ethics and integrity are fundamental values at CIMA+. That is why we are committed to ensuring equal access to resources and opportunities for candidates, regardless of their identity (race, ethnicity, colour, religion, gender, age, disability, sexual orientation, gender identity or expression, socio-economic status or background, etc.).

In keeping with the principles of employment equity, we encourage all applications, including, but not limited to, those from women, Indigenous people, people with disabilities and visible minorities. We also encourage candidates to complete the self-identification form when applying for employment.

Accommodations are available on request. Your Business Partner will process your request.

Find out about The CIMA+ advantage - CIMA+.