Administrative Assistant/Office Coordinator

BLANKSLATE Partners is thrilled to be supporting our client WB Surveys, located in Delta, BC, as they search for an Administrative Assistant/Office Coordinator, to add to their small, dynamic team. If you are passionate about organization, supporting a wonderful team, and want to love what you do, we would love to hear from you.

About WB Surveys:

We are a private land survey firm situated in Delta, BC, Canada that has been serving the Lower Mainland and surrounding areas since 1989.

Our team of skilled survey experts, engineers and development consultants are by your side, from field to finish, and at the helm of the industry’s latest technology, will provide you with the most precise and comprehensive geomatics.

We are committed to providing surveying services to all related professionals with integrity, excellence and accuracy, and can be reached anytime over the phone, behind a screen or in person for guidance and project support.

We are seeking a highly organized and proactive Administrative Assistant/Office Coordinator to join our team. This role will play a crucial part in ensuring the smooth operation of our office, providing support to our team members, and facilitating efficient workflow.

This is a hybrid role, on-site in Delta 3 days a week.

What You’ll Do:

• Serve as the main point of contact for customers and direct inquiries appropriately.
• Maintain client information and ensure accounts are up to date.
• Manage calendars and ensure timesheets are up to date for team members.
• Ensure timely communication and follow-up regarding meeting arrangements.
• Responsible for ordering office supplies, equipment, and materials as needed.
• Monitor inventory levels and replenish supplies to maintain office efficiency.
• Handle basic IT setup and troubleshooting tasks.
• Liaise with external IT experts for more complex technical issues.
• Coordinate logistics for office gatherings and activities.
• Organize food, drinks, and celebrations for team events and special occasions.
• Assist in planning and coordinating company events, workshops, and seminars.
• Manage event logistics, including venue booking, catering, and attendee coordination.
• Maintain the cleanliness and tidiness of the office space.
• Water plants and ensure a welcoming environment for staff and visitors.
• Coordinate travel bookings and accommodations for team members.
• Handle itinerary management and provide necessary travel support.
• Collect and organize receipts, invoices, and expense reports.
• Account management, including accounts receivables management and debt collection
• Manage reimbursements and track expenses accurately.
• Manage flexible work schedules and fixed office hours for staff.
• Assist in updating and maintaining the company website.
• Manage content archives and ensure information accuracy.
• Occasionally assist with physical tasks such as moving office equipment or furniture.
• Assist with the preparation of project plans and other documentation as needed.

Qualifications

• Prior experience in office administration
• Financial Acumen and ability to use QuickBooks Online accounting
• Excellent written, verbal and interpersonal communication skills
• Collaborative team player who is self-motivated to work autonomously
• Impeccable attention to detail in execution
• Tech savvy - can learn, adopt and help others to use tool such as MS Office Suite
• Proactive and problem solver who can react quickly to changing needs in a dynamic environment

Competitive salary and benefits

Supportive Work Environment

Hybrid Work