Accounts Payable and Administrative Coordinator

City Experiences is seeking a Accounts Payable and Administrative Coordinator for our City Cruises operation in Niagara Falls, ON.

• Please Note, this is a seasonal/contract position*
  
  
  

About You

This person will be adaptable, dynamic, and embody City Experiences’ RESPECT Service System.

About The Opportunity

The Accounts Payable and Administrative Coordinator is responsible for the general office and administrative duties as well completing payments and controls expenses by receiving, processing, verifying, and reconciling invoices. The Coordinator provides support to the Controller and Vice President and General Manager.

Crew Benefits

• Competitive Wage
• Retention Bonus - up to $500.00!
• Complimentary Cruise Tickets, Parking & Uniforms
• Crew Recognition Awards
• Crew Referral Program - up to $200.00 per referral
• Crew Events
• Paid Training
  
  
  

Essential Duties & Responsibilities

Accounts Payable duties:

• Charges expenses to accounts and cost centres by analyzing invoice/expense reports; recording entries.
• Pays vendors by monitoring discount opportunities; scheduling and preparing checks; resolving purchase order, contract, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos; issuing stop-payments or purchase order amendments.
• Pays employees by receiving and verifying expense reports and requests for advances; preparing checks.
• Maintains accounting ledgers by verifying and posting account transactions.
• Verifies vendor accounts by reconciling monthly statements and related transactions.
• Work closely with the AP Coordinator and the Accounting Manager, to ensure that all documents are entered in a timely, consistent manner.
• Adheres to month-end deadlines.
• Disburses petty cash by recording entry; verifying documentation.
• Protects organization’s value by keeping information confidential.
• Accomplishes accounting and organization mission by completing related results as needed.
  
  
  

Administrative Coordinator Duties

• Types letters, memos, and documents as assigned by general management.
• Posts relevant company information and schedules as assigned.
• Perform routine office tasks necessary for the operation and presentation of a professional office, such as maintaining the supply of brochures, cleanliness of the office space and having pens and other appropriate supplies available to guests.
• Operate basic office equipment, including postage and copy machines.
• Provided administrative support as needed, such as holiday mailings, stuffing envelopes, etc.
• Prints out reports as assigned and prepares for management review.
• Adheres to all health and safety regulations.
• Works with a safety mindset by following all safety policies, procedures and safety measures (i.e. PPE). Identifies and brings forward risks, hazards and opportunities on the job. Actively participates in health and safety in the workplace.
• Reports to work on time and for all scheduled shifts
  
  
  

Requirements & Qualifications

• University degree or college diploma in Accounting or related field preferred.
• 1-2 years of experience working in a similar role preferably in a hospitality environment.
• Ability to work in a fast-pace environment both independently and as part of a team
• Excellent communication, interpersonal and organizational skills
• Demonstrated initiative and problem-solving skills.
• Must be able to work under minimum supervision.
• Must be able to work under strict deadlines.
• Strong organizational skills required.
• Basic computer skills, with working knowledge of Excel and Word programs
• If required, wear assigned Personal Protective Equipment (PPE) (i.e. non-slip shoes, gloves, weather appropriate dress attire, sun protection)
  
  
  

About Us

City Experiences’ passion is to provide amazing experiences on land and water. Our 40-year success through organic growth and acquisitions has resulted in a portfolio of over 25+ brands that welcome upwards of 30 million guests/riders annually. If you’re an enthusiastic team player who thrives in an environment where communication, creativity, and cooperation are encouraged, this may just be the opportunity for you.

The RESPECT Service System embodies City Experiences’ mission, vision, values and operating principles. By creating a company culture that puts RESPECT at its core, we believe it will drive us to achieve our goal of becoming a Global Experiences and Transportation Leader.

City Experiences is proud to be an Equal Employment Opportunity employer. We are committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of harassment and/or discrimination of any type, including but not limited to discrimination and/or harassment based upon race, citizenship, place of origin, colour, ancestry, disability, age, creed, sex/pregnancy, family status, marital status, sexual orientation, gender identity, gender expression, genetic characteristics, receipt of public assistance and record of offences.

City Experiences employment and workplace decisions will be based on company needs, job requirements and individual job qualifications and skills. City Experiences will comply with provincial and federal legislation relating to equal employment opportunities and employment equity.