Financial Coordinator

Who We Are

BGIS is a leading provider of customized facility management and real estate services. With our combined team of over 6,500 globally, we relentlessly focus on enabling innovation through the services we deliver, while actively looking for new opportunities that will enable innovation for our clients’ businesses. Globally, we manage over 320 million square feet of client portfolios across 30,000+ locations in North America, Europe, Middle East, Australia and Asia.

SUMMARY

The Financial Coordinator is accountable for providing transactional support for a process within an accounting cycle. Specific accountabilities include validation and processing of expense reports, p-card logs and time and labour hours.

KEY DUTIES & RESPONSIBILITIES

• Validates completeness and accuracy of time and labour hours and follows up on missing information to ensure timely processing.
• Reconciles the PCard Log to the PCard Statement, ensures completeness and accuracy, reviews supporting documentation, follows up on missing information, and ensures proper authorization has been received.
• Pulls supporting documentation as directed by Finance for audit support.
• Files processed documents according to the various filing categories within the established time frame.
• Sorts, date stamps and distributes incoming mail on a daily basis.
• Other duties as assigned.

FINANCE SPECIFIC SCOPE/DEFINITION

Portfolio Scope/Complexity

• High volume, recurring, routine and basic transactional processing.

Complexity of Accounting

• Requires basic understanding of project coordination, purchasing and accounting systems.

Involvement in Full Cycle Accounting

• Transactional support for a process within an accounting cycle (i.e. processing expense reports, p-card logs and time and labour reports).

Preparation of Financial Information

• Gathers data for data processing.
• Minimal reporting – i.e. p-card suspense log, missing time and labour reports, and other ad hoc reporting.

Reporting Audience/User of Financial Information

• Internal vertical reporting.
• External suppliers.

Audit Support

• Files and retrieves documentation for audit support.
• Documentation is reviewed prior to submission.

Operations vs. Strategic Decisions

• Basic policy adherence decisions.

Problem Solving

• Identification of non-compliance items.
• Vendor dispute resolution.
• Coding discrepancies.

Interaction with Client/Management

• Significant interaction with internal operations team.
• Interaction with vendors.

EDUCATION, JOB-RELATED YEARS OF EXPERIENCE & QUALIFICATIONS

• MINIMUM EDUCATION: Community college diploma or equivalent training (e.g. RPA, CET).
• JOB-RELATED EXPERIENCE: More than one year up to three years.

Knowledge & Skills

• Advanced knowledge of current purchasing and payables accounting systems and MS Office suite of software.
• Ability to process high volume data with accuracy.
• Ability to communicate clearly with colleagues and vendors for the purpose of data clarification and exchange, and follow up.
• Ability to identify non-compliance items (i.e. insufficient authorization, missing signature).
• Ability to make basic policy adherence decisions.
• Ability to resolve vendor disputes.
• Ability to identify data discrepancies – (i.e.) coding, validation.

Licenses and/or Professional Accreditation

• None required.
• Demonstrates interest in pursuing a career in Accounting. Explores potential licenses and professional accreditation options.

At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric of our organization. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds. We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success!