Accounts Receivable Specialist

ASSA ABLOY Global Solutions is part of the ASSA ABLOY Group, who are the global leader in access solutions. Every day, we reimagine how people move through a safer, more open world with ease. If you’ve ever walked through an automatic door, stayed in a hotel, or gone through passport control, you’ve probably used one of our products or services. We have operations in over 70 countries, with over 52,000 colleagues around the world.

Vigil Health Solutions, a Victoria based Company owned by ASSA ABLOY, is dedicated to improving seniors' quality of life through creative technology. We develop, manufacture and sell sophisticated monitoring and emergency call technologies mainly to the United States. Our fast-paced environment values hard work, initiative, teamwork and flexibility. We are looking for a likeminded individual to fill a key role in US Senior Care Electronic Locks. We have a collaborative, open door culture based on trust where new ideas are welcome. If you have a strong work ethic and are looking to make a difference and feel appreciated, we would invite you to join our team.

Job Title: Accounts Receivable Specialist, US Senior Care

Location: Hybrid (Victoria, BC, or Plano, TX)

Reporting To: VP Finance

The Accounts Receivable (AR) Specialist will be responsible for performing assigned tasks and duties necessary to support the A/R Department. Develop and optimize relationships with both external and internal customers while sustaining internal controls with quote to cash procedures. This position will focus on the US Senior Care Electronic Locks.

Education/Training:

• Accounting qualification, University Degree an asset

Experience:

• Accounts Receivable experience an asset

Skills/Competencies:

• Performance and Results Driven

• Demonstrated openness to change, flexibility and adaptability

• Excellent Computer Skills with Microsoft Office Suite (with strong Excel spreadsheet skills) and ERP systems

• Strong strategic thinking, analytical and process improvement including root cause analysis.

• Daily attendance and punctuality are required for this position

• Strong Organization skills with the ability to prioritize tasks and meet deadlines

• Proven Account Reconciliation abilities

• Self starter - Able to work independently with minimum supervision

• Consistent attention to detail and highly organized providing timely, accurate and complete information

• Ability to analyze situations accurately and take appropriate action – multi-tasking

• Deal with employees, and public in a helpful, courteous, friendly and professional manner

Responsibilities:

• Experience with Construction industry A/R including Pay Apps and AIA Forms and business to business collections

• Provide weekly and monthly customer aging analytical reporting to supervisor on identified A/R issues related to past due account balances, billing issues and customer disputes.

• Assist customers that call in regarding their account status and collections

• Maintain the accuracy of customer accounts to insure accurate Company financial statement reporting

• Review customer accounts & pay history to determine action needed

• Primary point of contact for Credit and Collection activities related to Construction Clients regarding the Pay App process

• Contribute to the development and implementation of new methods for the Payment Application process by improving internal processes and creating/ implementing time saving processes including tracking tools

• Track all project invoicing and reconcile to initial quotes provided to customer ensuring that project reports are clear and updated

• Identifying the budget, completing variance analysis and notifying management of concerns

• Performing in-depth investigations of project expenses that may have overlooked client billings

• Responding to additional customer requests for project details

• Manage accounts receivable collections contacting customer and working with project managers and other finance team members as required

Other responsibilities:

• Provide backup for Vigil Nurse call Accounts Receivable as required

• Various month end duties as assigned

• Answer and disseminate calls when required

• Assumes and performs other duties and responsibilities not specifically outlined herein, but which are logically and properly inherent to the Senior Care A/R Department as a whole

Benefits:

• Health insurance

• Professional development opportunities